10X Speed Hacking with Video and G-Suite.. Learning to Say NO!

10X Real Estate Marketing & Coaching

Hey, there are 10 X real estate warriors. It's got a special speed hack session for you today. We're just going to give you a quick insight on what are the tools that we've actually used for several years now. It's actually saved us a tremendous amount of time and effort. So right now we're working on a pretty major project. It's actually a 10 unit project where the units are gonna be, uh, some of them are gonna be about 900,000. The other ones will be about 1.2, 1.5 million. And these properties are actually an existing, um, townhouse community. It's five units on each side and you know, they're about 10 or 12 years old. Uh, community is actually being rented right now. They're, they're set up as rentals and they're kind of run down a little bit, but when they were actually built, not even 10 years ago, they were actually amazing.

Um, and you know, I went to the owner and I said, you know, we got to do a tremendous amount of work in here in order to bring this up to a point where we're going to be able to market and sell this actually at a million dollars or more. And, you know, people expect a certain level of quality and stuff like that. And, you know, the seller was great about it. He said, you know, absolutely. He said, you know, I just don't have the time. And if I said, you know what, don't worry about it. I'll actually go through and I'll actually write down all the information and make a punch list and be able to share that with my assistant and have my assistant, give it to your project manager. And they can actually knock off, knock off the pieces of the puzzle.

And, and obviously you realize as a 10 X real estate warrior, it takes a village. Um, you know, we don't do it all by ourselves. We actually have really key people in key positions. Like for me, I have Abby natal, Berg who I couldn't do business without her. She is definitely one of our, um, you know, key people in their business. But we also have other people that we value in the business. Like we have contractors and GCs, we have painters, we have people that do carpets. We have everybody you can imagine about, we have a list of about 900 different vendors, to be honest with you. So how do you do that? How do you go into a project like that? And I actually, you know, when I went there thinking, you know, this is going to be a whole day project. And at first I said to Abby, I go, you know, why don't we do this?

Why don't you come with me and take a notebook and follow me around? Or why don't you take a laptop and we'll just do it all there, right there and make a list. And then finally I said, wait a second. I says, you know, I'm learning a lot about speed hacks and about technology let's do this. So I actually took out my iPhone and started doing short a one to three minute videos on each aspect of the property that needed to get done. So the first thing it does walked in the driveway and said, Hey, you know, just want to let you know, and actually recorded what I was looking at and actually showed the client. And also the vendor that was going to service it. And I said, you know, for example, I walked in and I said, Hey, you know, right here, all this stuff has to get cleaned up.

And I was pointing at all the garbage that was laying around on the, on the property. Then I sat, actually pointed at the gate and the motor for the gate on the property. I said, according to what I've heard, the gate isn't working correctly, we need to have somebody come in and service. The gate here is a picture of where here's a closeup of the data tag. Maybe we can find out what, what the service provider can provide us that information. Um, then we went into the unit and we did another video and another video. And each time we did a different aspect of the property, we did a video and those videos are only one to three minutes long at the most then. So what do we do at all those videos? What I did was I actually went back to my home office.

I sat down and created a spreadsheet and an and one column, I put the video on the other column, I put the task and the next column I put the priority, the next column I put what unit was and then who we assigned it to when we assign it to them. And if they actually acknowledged the assignment and then the status of that project, a project then we did is we took that spreadsheet. We put it into Google sheet and we actually shared it with everybody who's involved in the project. Uh, so another speed I can hack is is that in Google docs, we created a shared folder where we have all the information about the projects and all the cast of characters that are in that, in that group or that's strike team, I'm going to call it of experts or anybody who asked to be involved.

They're in the know as they call it is on that file. And then what we did is we actually took all that information. And we basically just, we took, you know, we, we then took the videos and we went to an app like using, we use loom, or we could use YouTube. Um, and what you can do is you can actually make those, those videos private and put them in a folder. So what we did is dumped them. I had like, I think it was 10 or 12 videos. I dumped the 10 or 12 videos into loom. I then took the hyperlink from loom and dumped it right into the spreadsheet and then had my associate Abby go through and make a list by watching the video and make an actual physical punch list in the spreadsheet saying here it's task, it's, it's in, it's in this video.

And here's, here's what it has to get done. We need to do the garage door and who do we assign it to? And she basically puts in the task, puts in the time in the video where that task was, if she feels as though it's important for them to see it. And then she actually says, here's the vendor that we've assigned it to, or she just gives it to a project manager, but now what information is in one place. And quite honestly, my part of it took me probably, I don't know, an hour or two hours where it could have been an all day affair. And instead of having me or two other people there trying it won't follow each other around and, you know, I call it a puppies. We went into the videos, sent out, you know, uploaded those videos to apply form, uh, that we could share those with privacy gave those videos to my associate Abby, and then she put them on the spreadsheet and then S and then shared the spreadsheet with the people that needed to see the information.

So 10 X real estate, where you're, there's your speed high for today. That's how you can do it and how you can implement using the village philosophy of, you know, doing more with less one of the best things I wanted to point out to you today. What is the, what is the, what is the hardest word angles language that most people have the biggest challenge with? It's also the smallest wording language saying no Marren to figure out what your, what your strengths are, what your weaknesses are learn to say no more often, and you'll get more work done well for a senior. On the other side, hopefully a speed hack helps you talk to you soon, TEDx real estate warrior nation, right on.