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Konten disediakan oleh Kevin Kruse. Semua konten podcast termasuk episode, grafik, dan deskripsi podcast diunggah dan disediakan langsung oleh Kevin Kruse atau mitra platform podcast mereka. Jika Anda yakin seseorang menggunakan karya berhak cipta Anda tanpa izin, Anda dapat mengikuti proses yang diuraikan di sini https://id.player.fm/legal.
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Worth Knowing with Bonnie Habyan


1 #11: From OJ Simpson Case to Best Selling Author - Marcia Clark Shares Latest Real Crime Book Release and How Resilience Is Key to Success and Reinvention 34:35
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Marcia Clark, best known as the lead prosecutor in the O.J. Simpson trial, has become a trailblazer for women in law and beyond. Her journey from courtroom to bestselling author reflects her resilience and determination to redefine herself amidst intense public scrutiny. On this episode of Worth Knowing, Clark dives into her latest book, *Trial by Ambush*, which examines the 1953 Barbara Graham case—a story that highlights gender bias, media sensationalism, and the notion that all cases are subject to societal, cultural, and political winds. Clark shares how her experiences during the Simpson trial shaped her perspective on societal pressures and the role of women in high-stakes professions. Her reflections on how media, forensic science, and legal practices have evolved over decades offer valuable insights into the intersection of law and culture. This conversation is a compelling exploration of true crime, personal growth, and how Clark’s groundbreaking career continues to inspire a new generation of women to challenge norms and forge their own paths. Marcia Clark is a bestselling author and a criminal lawyer who began her career in law as a criminal defense attorney and went on to become a prosecutor in the L.A. District Attorney's Office in 1981. She spent ten years in the Special Trials Unit, where she handled a number of high-profile cases, including the prosecution of stalker/murderer Robert Bardo, whose conviction for the murder of actress Rebecca Schaeffer resulted in legislation that offered victims better protection from stalkers as well as increased punishment for the offenders. She was lead prosecutor for the O.J. Simpson murder trial. In May of 1997 her book on the Simpson case, "Without a Doubt," was published and reached #1 on the New York Times, Wall St. Journal, Washington Post, Los Angeles Times, and Publishers Weekly bestsellers lists. In February 2016, Clark re-released the book with a new foreword. Resources Sign up for the Worth Knowing LinkedIn Newsletter to stay up to date: https://www.linkedin.com/newsletters/worth-knowing-7236433935503618048/ Follow Bonnie on LinkedIn: https://www.linkedin.com/in/bonnie-habyan/ Go to the Worth Knowing website: https://www.worthknowing.show Check out The Agile Brand Guide website with articles, insights, and Martechipedia, the wiki for marketing technology: https://www.agilebrandguide.com The Agile Brand is produced by Missing Link—a Latina-owned strategy-driven, creatively fueled production co-op. From ideation to creation, they craft human connections through intelligent, engaging and informative content. https://www.missinglink.company…
Extreme Productivity with Kevin Kruse
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Konten disediakan oleh Kevin Kruse. Semua konten podcast termasuk episode, grafik, dan deskripsi podcast diunggah dan disediakan langsung oleh Kevin Kruse atau mitra platform podcast mereka. Jika Anda yakin seseorang menggunakan karya berhak cipta Anda tanpa izin, Anda dapat mengikuti proses yang diuraikan di sini https://id.player.fm/legal.
Would you like to 10x your productivity while adding at least one extra hour of free time to your day? Join Kevin Kruse, a New York Times bestselling author and Inc 500 serial entrepreneur as he shares time management tips, tools and actionable advice from entrepreneurs, self-made millionaires, Olympic athletes, straight-A students and other ultra-productive people.
…
continue reading
61 episode
Tandai semua (belum/sudah) diputar ...
Manage series 2952235
Konten disediakan oleh Kevin Kruse. Semua konten podcast termasuk episode, grafik, dan deskripsi podcast diunggah dan disediakan langsung oleh Kevin Kruse atau mitra platform podcast mereka. Jika Anda yakin seseorang menggunakan karya berhak cipta Anda tanpa izin, Anda dapat mengikuti proses yang diuraikan di sini https://id.player.fm/legal.
Would you like to 10x your productivity while adding at least one extra hour of free time to your day? Join Kevin Kruse, a New York Times bestselling author and Inc 500 serial entrepreneur as he shares time management tips, tools and actionable advice from entrepreneurs, self-made millionaires, Olympic athletes, straight-A students and other ultra-productive people.
…
continue reading
61 episode
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1 This 12 Year Old Wrote A Novel...What's Your Excuse? 23:12
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On today\'s episode, I interview a 12-year-old novelist, who increased her productivity so much that she now writes over 2500 words per hour and finished the first draft of her book in only one month.

1 Elite Productivity Coach to Top Executives | Pete Mockaitis 39:02
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Pete Mockaitis is a former Bain consultant who now coaches top executives in extreme productivity. He is also the host of the How To Be Awesome At Your Job podcast.
NY Times bestselling author, Kevin Kruse answers questions from business students in June Covington’s Leadership and Motivation class at Chico State.
NY Times bestselling author, Kevin Kruse discusses the shadow side of having a growth mindset and more.

1 Free to Focus | Interview with Michael Hyatt 46:06
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Michael Hyatt is a New York Times bestselling author of three books and his newest is Free to Focus .

1 Book Launch! Great Leaders Have No Rules 36:00
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NY Times best selling author, Kevin Kruse talks about the key ideas in his new book, Great Leaders Have No Rules . Buy the book here: http://norulesleadership.com

1 How To Keep Your Remote Workforce Aligned And Engaged 18:36
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NY Times best selling author, Kevin Kruse, answers listener questions about productivity.
NY Times best selling author, Kevin Kruse, answers listener questions about productivity.
NY Times best selling author, Kevin Kruse, answers listener questions about productivity.
NY Times best selling author, Kevin Kruse, answers listener questions about productivity.

1 CxQ the new EQ? H-Factor of Leadership. Am I a minimalist? 19:13
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NY Times best selling author, Kevin Kruse, answers listener questions about productivity.
NY Times best selling author, Kevin Kruse, answers listener questions about productivity.

1 Why CEOs Need Hobbies, Is MBTI Legit or Bogus? 14:46
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NY Times best selling author, Kevin Kruse, answers listener questions about productivity.

1 Ask IBM Watson For Advice, Like Right Now 12:01
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NY Times best selling author, Kevin Kruse, answers listener questions about productivity.

1 How To Schedule Long-Term Goals On Your Calendar 11:01
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NY Times best selling author, Kevin Kruse, answers listener questions about productivity.
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Extreme Productivity with Kevin Kruse

NY Times best selling author, Kevin Kruse, answers listener questions about productivity.
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Extreme Productivity with Kevin Kruse

NY Times best selling author, Kevin Kruse, answers listener questions about productivity.
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Extreme Productivity with Kevin Kruse

1 Schedule Your Most Important Task On Your Calendar 5:02
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NY Times best selling author, Kevin Kruse, answers listener questions about productivity.
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Extreme Productivity with Kevin Kruse

1 How To Maintain Energy For Your Side Hustle 6:24
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NY Times best selling author, Kevin Kruse, answers listener questions about productivity.
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Extreme Productivity with Kevin Kruse

1 4 Secrets To Replace Your Bad Habits With Good Habits 9:15
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NY Times best selling author, Kevin Kruse, answers listener questions about productivity.
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Extreme Productivity with Kevin Kruse

In this episode, I’ll teach you how to beat procrastination and become productive. What you’re going to learn: The four types of procrastination The best tips to cure procrastination Key Quotes: “Leaders often get promoted in their careers because they get things done.” “Ultra-productive people don’t use to-do lists.” “Be clear on your MIT.”…
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Extreme Productivity with Kevin Kruse

In this episode, I’ll tell you what’s the best type of notebook to use. What you’re going to learn: What type of notebook to use to improve your productivity. Key Quotes: “Go from being a lister to a scheduler.” “Lines (in a notebook) mess all that up.”
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Extreme Productivity with Kevin Kruse

In this episode, I’ll give you tips on staying focused while working in a noisy open office. What you’re going to learn: Tips on how to develop focused attention while staying in a noisy open office. Key Quotes: “Play non-distracting music or sounds.” “The most productive people are those who take more breaks.”…
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Extreme Productivity with Kevin Kruse

In this episode, I’ll teach you how to accomplish all the list of things that you want to do. What you’re going to learn: Tips on how to develop a process on all the things that you need to be doing to actually get them done. Key Quotes: “We cannot make more minutes.” “Give time as a gift to yourself first.”…
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Extreme Productivity with Kevin Kruse

In this episode, I’ll teach you the right way of note-taking. What you’re going to learn: Practical tips in note-taking to improve productivity. Key Quotes: “Jot down with bullets, asterisks or arrows on key points.” “Just jot down what you need.”
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Extreme Productivity with Kevin Kruse

In this episode, I’ll share with you tips on making sure your team remains productive. What you’re going to learn: The four ways to ensure productivity in your team Key Quotes: “Set a cultural norm that meetings get scheduled in the afternoons, not in the mornings.” “Make sure you’re rewarding your team for productivity.”…
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Extreme Productivity with Kevin Kruse

In this episode, I’ll teach you how to avoid distractions while working at home. What you’re going to learn: How to use your free time more at home more productively How to live off from your calendar, block distracting websites, and stay focused on your motivation. Key Quotes: “Control your environment during your 30-minute breaks.” “Make your plan, block your environment… and get clear on the things that you’d rather be doing with that time.”…
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Extreme Productivity with Kevin Kruse

In this episode, I’m going to share how new parents who are career-driven learn how to observe time management. What you’re going to learn: Ways to maximize energy to achieve higher productivity How to be clear on your Most Important Task (MIT) Key Quotes: “Be okay if you can’t optimize everything.” “Sleep is an investment in your career, marriage and sanity.”…
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Extreme Productivity with Kevin Kruse

In this episode, I’m going to reveal five steps to get you out of bed alert, awake and productive. What you’re going to learn: The Five-Minute Snooze-Proof Wake-Up Strategy Key Quotes: “If you want to win the day, it starts the night before.” “Ultra-productive people know that dehydration impacts our productivity.”…
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Extreme Productivity with Kevin Kruse

1 Miracle Morning for Writers and Others 11:28
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In this episode, I’m going to share habits and techniques on writing to make your life better. What you’re going to learn: The Five-Minute Snooze-Proof Wake-Up Strategy The daily habits to help you to become more, so you can achieve more. Key Quotes: “Creating a successful morning routine is the core value of the book.” “Athletes don’t pick the days they will play in games; they are told which days to play and they play to their best ability whether they feel like it or not.”…
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Extreme Productivity with Kevin Kruse

In this episode, I’m going to explain how to prioritize the opportunities that come your way. What you’re going to learn: Identify what your real priorities are How to manage your schedule today to avoid conflict in the future Key Quotes: “The future you will be is just as busy as the present you. If not more.” “Just because your calendar is empty now, doesn’t mean it will be when the time comes.”…
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Extreme Productivity with Kevin Kruse

In this episode, I’m going to teach you how to turn your goals into MITs. What you’re going to learn: The Importance of the Most Important Task (MIT) MITs For Big Company Workers Key Quotes: “Identifying your MIT makes your scheduling decisions much easier.” “Simply, the most important things are to know what to focus on and how you are going to get it done.”…
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Extreme Productivity with Kevin Kruse

In this episode, I’m going to explain how to manage your most important asset — time. What you’re going to learn: Why time is a more valuable asset compared to health, money and friends How you can guard yourself from the so-called “time thieves” that rob you of valuable time. Key Quotes: “You can never lose time and get it back again. “ “Meetings are notorious for killing time.”…
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Extreme Productivity with Kevin Kruse

1 5 Meeting Mistakes And How To Fix Them 16:23
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In this episode, I’m going to teach you how to fix your broken meetings. What you’re going to learn: The top reasons behind bad meetings in the workplace How to change bad meeting culture that affects productivity Key Quotes: “Bad meeting culture is like a disease to your organization.” “When in doubt, leave them out.”…
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Extreme Productivity with Kevin Kruse

1 Is Your Boss Ruining Your Productivity? 19:46
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In this episode, I’m going to teach you how to talk to your boss about productivity in the way that she’s going to listen. What you’re going to learn: How to discuss productivity issues with your boss How can you talk to your boss about new productivity strategies Key Quotes: “There are also plenty of leaders who rely on their team members to challenge them.” “Seek to proactively partner with your boss so they can benefit from your improved productivity.”…
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Extreme Productivity with Kevin Kruse

1 Hire An Assistant, Even If You Think You Cant Afford One 14:49
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In this episode, I’m going to completely shift your mindset on task delegation. What you’re going to learn: The value of delegating your work to get more things done How you can balance your work and family time by hiring an assistant Key Quotes: “When you outsource work to others, you free up the time you need to work on your passions—and take advantage of your abilities and strengths.” “People who actively look for things to delegate report higher levels of productivity…”…
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Extreme Productivity with Kevin Kruse

1 A Lesson In Minimalism From The Dalai Lama 12:09
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In this episode, I’m going to share with you how you can apply the Dalai Lama’s attitude on minimalism to business. What you’re going to learn: How minimalism can provide positive effects to your life How the Dalai Lama’s attitude on minimalism is connected to the Pareto Principle Key Quotes: “We can probably take inspiration from the Dalai Lama, who clearly doesn’t need objects to feel happy.” “Develop your skills to be exceptional in a few targeted areas; don’t try to master everything.”…
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Extreme Productivity with Kevin Kruse

1 2 Productivity Tips From 2 Superfast Writers 13:55
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Today, I’m going to reveal how you can get more stuff done with less stress. What you’re going to learn: The secrets to increasing your productivity through “energy management” instead of time management. How to use your energy efficiently to get more things done during the day. Key Quotes: “The key is to effectively use the energy you already have.” “Identify when you work best, and focus on these high-level activities during your ‘maximum productivity window.'”…
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Extreme Productivity with Kevin Kruse

1 7 Ways To Say No To ‘Pick Your Brain’ Meeting Requests 15:30
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In this episode, I’m going to teach you how you to refuse meeting requests without making people angry. What you’re going to learn: How to politely decline meetings from strangers What to write on your email when saying “no” to strangers who want to meet Key Quotes: “Every “yes” is a “no” to something else.” “The word “deadline” has a magic to it, a power that most people can relate to.”…
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Extreme Productivity with Kevin Kruse

Today, I’m sharing the details of my first cryotherapy chamber experience. What you’re going to learn: How I found myself getting into a sophisticated machine that engulfed me in sub-freezing liquid nitrogen My evaluation on the physical effects of cryotherapy Key Quotes: “I start shivering and think it’s kind of like running outside in your underwear in the middle of the night during winter.” “I started a breathing meditation to keep my mind off the cold.”…
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Extreme Productivity with Kevin Kruse

In this episode, I’m spilling the beans on how you can maximize your sleep results. What you’re going to learn: The strategies to help you achieve quality sleep How to create a sleep sanctuary Key Quotes: “We can’t actually manage time, but we can manage our energy, focus and attention.” “As a rule, you should consider a caffeine ban after 2 PM.”…
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Extreme Productivity with Kevin Kruse

1 This Company Only Holds Meetings On Mondays 10:08
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Today, I’m going to explain how you can solve the meeting problem in your organisation. What you’re going to learn: How meeting overload is affecting your organization’s productivity The solutions organizations can implement to fix the meeting problem Key Quotes: “Meetings get in the way of real productivity.” “Employees attend 62 meetings per month, with half of those considered to be ‘time wasted’ by participants.”…
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Extreme Productivity with Kevin Kruse

1 4 Ways To Improve The Open Door Policy 11:57
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In this episode, I’m sharing the practices that are better than an open door policy, which actually accomplish the same goals but with less downside. What you’re going to learn: The methods that can be used to promote transparency, collaboration, and trust without the negatives that come along with leaving the door open How to set effective communication to all employees that will prevent them from coming into your office unscheduled Key Quotes: “If your door is always open, even figuratively, you never know what your day is going to look like. “ “Weekly meetings enable you to build rapport and to stay in touch on big personal items on an ongoing basis.”…
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Extreme Productivity with Kevin Kruse

Today, I’m going to discuss why the “open door policy” is harmful to managers and contributors alike. What you’re going to learn: The organizational problems associated with an open door policy How an open door policy contributes to a decline in productivity Key Quotes: “Certain employees will naturally resist sharing their input.” “Leaving the door open discourages your people from appropriate bias-to-action, and limits the opportunities they need to grow.”…
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Extreme Productivity with Kevin Kruse

1 My $25,000 Challenge to Sir Richard Branson 10:57
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In this episode, I’m going to reveal the details on my $25,000 bet with Sir Richard Branson. What you’re going to learn: Why a calendar is more effective than a to-do list Why it is important to stop listing and start scheduling the things you need to accomplish Key Quotes: “Different productivity tools will work up to a certain level of productivity demands.” “If you want to move from average levels of productivity to extreme productivity, ditch your to-do list and live from your calendar.”…
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Extreme Productivity with Kevin Kruse

1 Kevin Harrington’s #1 Productivity Tip 14:05
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Today we’re going to talk about how the number 1440 can change your life, and I’m also going to share what Kevin Harrington (who is worth a mere 500 million) told me was the secret to his massive productivity and success. What you’re going to learn: The productivity secrets of self-made millionaires and high achievers (habits, hacks, time tricks) What Kevin Harrington, (inventor of the infomercial and Shark Tank original co-host) told me was his #1 secret to extreme productivity How successful people measure what their time is worth Key Quotes: “Our behaviors follow our beliefs.” “Time never comes back.” “Master your minutes to master your life.” YOUR FREE BONUS: 1440 Ready-To-Print Sign Read Full Transcript Welcome everyone to the very first episode of the Extreme Productivity podcast. I'm Kevin Kruse and I've interviewed over 200 billionaires, millionaires, entrepreneurs, Olympic athletes, and even Ivy League straight-A students to find out just what their secrets to extreme productivity are. Today we're going to talk about how the number 1440 can change your life. I'm also going to share what Kevin Harrington, who's worth a mere $500 million, told me was the secret to his massive productivity and success. First, if you want to achieve your goals faster than every before, grab your smartphone and text the word 'achieve' to 44222 and I'll send you the 1 page planning tool that millionaires use to schedule their day. Just text the word 'achieve' to 44222 or you can visit the website, productivity-podcast.com. What are the productivity secretes of self made multi-millionaires and other super high achievers? You're probably interested in hearing about things to do. Habits, hacks, little time tricks, maybe a few apps to download, but the single most important thing when it comes to time and productivity isn't a tactic or even some trick, it's a shift in your mindset. Don't bail out on me just yet, this will get practical. Our behaviors follow our beliefs. Write this down, this is gospel: Our behaviors follow our beliefs. Listen, if I believe smoking cigarettes makes me look really cool and keeps me looking skinny and good in my black Armani suits, I just might be up to a pack a day at this point. But, if my belief, if I believe that cigarettes are nails in my coffin, they're little cancer sticks and they make me and my Armani suit stink, well, then I'm going to be less likely to take up the habit of smoking. Our behaviors follow our beliefs. All of the highly successful people that I studied when I talked to them about time management, when I talked to them about productivity, the one thing they did all have in common is that they think about time differently. I would even say they experience time differently. Kevin Harrington, he's best known as the inventor of the infomercial. He's one of the Shark Tanks original co-hosts, he had this to say, he told me, "Before I decide to take on a new project, I analyze it. How much of my time will this take and what is my financial upside potential? I create a dollar-per-minute analysis. Hopefully a million dollar per week upside." That is crazy. He's looking for a million dollar per week upside. That catches our attention but that's not the important part of his statement. The important part is he's focusing on a dollar-per-minute analysis. He and ultra productive people really understand that time is our most valuable asset. It's just not lip service. Money, we can go dead broke and make it all back again. I've seen that with friends and family members over and over again. We can lose our health; we can get sick, we can get our health back again. We can even lose the loves of our live and find new love. I know that sounds cold but think about what percentage of people fall madly in love and get married and then they get divorced and a year or two or more goes by and they find another love of their life. Even love can be replenished. As cold as that might sound. Time never comes back. Tick, tick, tick, once it's gone, it's gone. This is why I say the number 1440 can change your life. There are 1,440 minutes in a day. Average performers, even good performers, they think about time. They're aware of time, they do focus on time prioritization. I often hear people say, "Well, you can't make more time. We've got the same 168 hours a week". Right there tells me they're not totally time productivity ninjas because they're talking about hours. Kevin Harrington is thinking about minutes. Everyone I spoke to was talking about scheduling their days down to the minutes. At least in 15 minute chunks, other times, literally, down to the minute. A few years back when I had my company Axiom, it was one of the companies that I founded and we were growing quickly, doubling in revenue every year, and when you're running a company that's growing that fast, you've got all kinds of quality problems. New people to hire, sales targets to hit, products to launch and get out the door, making sure you don't run out of cash and raising money, dealing with banks and on and on and on. As the boss, trying to be a good leader, I also had an open door policy. Some people would say that that was just because I was micro-managing or overly detailed so I was training people to check in before they would get too far on their own, probably I'm guilty as charged. Hopefully I've reformed in some of those areas. Back then when I had that open door policy, there where 3 words I would hear over and over again that would send a chill down a my spine. Those words were, "(knock, knock) Got a minute?". Got a minute? I knew the value of being accessible to my team members. I wanted to be a good leader but all of those got-a-minutes, of course were followed not by 1 minute but by 15 minutes, 20 minutes, 30 minutes. An entire day would be spent on other peoples priority's and problems because they would just walk in with them and I would address them. All of my priorities, all of the company priorities would slip away. One day I had enough. I printed out a big 1440 sign. That was it, on an 8.5x11 piece of paper 1440 and I taped it up on the door. Really it was- I did it to be a reminder of myself as I walked into my office in the morning and through that door several times throughout the day. There are only 1440 minutes in a day. We never get them back. It's the most valuable thing in our lives. What happened was, all of a sudden people would start knocking and say, "got a minute"? I'd say, "Sure". They'd walk in and they'd say, "Hey, what's with that 1440 sign?", and I would talk to them about how I was really trying to master my minutes and make every minute count and to really stay focused on priorities and all of a sudden, more often than not, they would say, "You know what, I don't actually need to talk to you right now because I know we're meeting at the end of the week. This can wait until then.", or they'll actually hit me with their issue but they would actually keep it to 1, 2, or 3 minutes. At first, I can only assume that my crazy 1440 sign probably freaked people out. They probably thought I was being passive/aggressive with my open door policy and then shoving 1440 in their face or they just thought it was weird, but over time I started hearing other people talking about the power of 1440 and why they need to prioritize certain things because of 1440. All of a sudden this 'mastering the minute' culture really took hold in the company. To this day, I'm looking at my computer monitor right now and I've got, printed out now as a sticker, 1440. Just as a reminder that I need to master my minutes. That was my first big takeaway from interviewing over 200 ultra-productive people. High achievers. They weren't focused on just days or a goal for the year of trying to have a productive afternoon. They weren't scheduling things, by default, by the hour or even 30 minutes because that's what pops up in Google Calendar or Outlook Calendar. They are mindful of their minutes. 1440 is the most valuable thing that we have. How can you apply this information? What will you take away from Kevin Harrington's focus on the value per minute? What does my 1440 story mean to you? Perhaps you'll take Kevin Harrington's advice and say, "Hey, I better calculate what my minutes are worth." What's your salary and bonus and benefits if you're working for an organization and divide that by the number of minutes that you give them each year and find out what are they paying you per minute? Think about that. Is that going to change your behavior as you decide to attend a meeting or as you decide to call a meeting or as you decide to focus on different priorities. What are they paying you per minute? If you have aspirations to be an entrepreneur or you are an entrepreneur, you really need to know what is your target income level. Are you trying to become a 6-figure self-employed person? What does that break down into the minutes? You want to work 50 minutes or 5 hours a week? Do you want to be making a million dollars a year? Do you want to work 3 weeks a month or all 4 weeks of the month? Once you know what your target income is on an annual basis and how many hours you want to put towards it, you then can calculate what you need to be making per minute. That just might change the way you view mowing your lawn on a Saturday. If you can pay $20 to the kid down the street to mow your lawn for an hour, that's probably a lot less then the value of your time that you could be putting into your business. Understanding the power of this 1440, jot down the number 1440 on a little post-it and stick it on your monitor or next to your phone and maybe you'll think twice about just answering that phone when you don't know who's on the other end of it. Maybe you'll think twice before saying yes to that coffee meeting that's going to take 2 hours out of your day and not really advance you to your goals. Perhaps you'll become more mindful and cherish that single minute when you tuck your child into bed tonight knowing that time moves fast and we're never going to get it back. Okay, that is it. Thanks for joining me on this very first episode of the Extreme productivity Podcast. If you'd like to get a ready to print 1440 sign, I've got an 8.5x11 one and then there's the little wallet card sized ones, so you can stick them on your monitors or on your phones or on your car dashboard. If you'd like to get these ready to print signs, all you need to do is text the word achieve to 44222 or visit the website productivity-podcast.com and you'll get these ready to print signs and a bunch of other little bonuses. Before we go, you're going to love the next episode. We're going to be talking about how to pick your priorities. The best way to tackle them and I'm going to be sharing advice from Olympic soccer goalie Briana Scurry and also social media guru, Chris Brogan and keynote speaker Randy Gage all packed into about 10 minutes of awesome applicable advice. Thank you, I'm Kevin Kruse. Remember master your minutes to master your life.…
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Extreme Productivity with Kevin Kruse

On today’s episode, I’m answering a reader’s question. How do you deal with the unexpected things that happen at work? What you’re going to learn: How to maintain a schedule and still allow for flexibility Why scheduling back-to-back meetings may actually be hurting your productivity A CEO scheduling system that will give you more time for strategic thinking The difference between your client time and your MIT time Key Quotes: “True productivity ninjas actually leave some padding in their schedule.” “Your MIT should be the task that is going to have the greatest long-term impact at your firm.”…
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Extreme Productivity with Kevin Kruse

Today I’m giving you 4 simple ways to maximize your energy. What you’re going to learn: How to maximize your energy without drinking caffeine or taking other stimulants Why taking more breaks at work will actually increase your productivity The amount of exercise you need daily to increase your ability to focus, be creative, make decisions, and stay alert (it’s not as much as you might think) How to use technology to increase your productivity Key Quotes: “You can’t manage time at all. We all have the same 24 hours in a day. “…
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Extreme Productivity with Kevin Kruse

In this episode, I’m going to give you 3 Harvard questions that can save you 8 hours each week on average. What you’re going to learn: The results of a productivity experiment conducted by Harvard professors Julian Birkinshaw and Jordan Cone that helped participants achieve massive time gains How to delegate your tasks (even if you don’t have a staff to delegate to) Online services you can use to take over annoying tasks like grocery shopping, internet research, making doctor appointments (the list goes on and on) How I manage my own company with a completely virtual team Key Quotes: “41% of knowledge workers time is spent on discretionary activities that weren’t very satisfying and could also be done by others.” “From general freelancers to miscellaneous chores, you can get help for almost any task and probably for less money than you think.”…
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Extreme Productivity with Kevin Kruse

Today, we’re talking about how one crazy guy goofed off all-day-long and still won a productivity award from his company. What you’re going to learn: How Bob (a programmer) was able to goof off all day long on social media and still get his work done on time every day Why you should stop doing all the tasks that you don’t enjoy (and how to do this without getting fired) How to make more time in your day for the things you love Key Quotes: ” I always think I’m the smartest guy in the room, the best guy for every task.” “You need to ask yourself not how can I do it, not how can I get it done, just how can it get done.” Read Full Transcript You want the answers to extreme productivity? I'm Kevin Kruse and I've got those answers from people like Grant Cardone, John Lee Dumas, Mark Cuban, Kevin Harrington, James Altucher, Lewis Howes, Chris Tucker, Rory Vaden and about 250 other great entrepreneurs, Olympic athletes, even straight A students and others. In the last episode I talked about using the Pareto Principle to erase 80% of your workload. Today, we're talking about how one crazy guy goofed off all-day-long and still won a productivity award from his company. First, I hope you'll hop on over to Amazon.com after this show, check out my new book, 15 Secrets Successful People Know About Time Management. I interviewed over 200 people who gave me their answers, I boiled it down into 15 secrets. Hopefully you'll notice that there's over 200 great reviews on that book on Amazon, many of whom have said the book has been life-changing. Let's dive in to this episode. In January of 2013, several news outlets reported on the remarkable story of Bob, now, they didn't give his last name, they just called him Bob. Bob with his programming speed and high quality code, his company named him best coder in the building and he got excellent performance reviews. He was a model employee. Bob was in his mid-40s, nothing wrong with that I remind you, and Bob clocked in at 9:00 sharp each morning, sent his boss a daily summary of his productivity before he left every day right at 5:00. Again, he won best coder in the building. If we'd been secretly looking over Bob's shoulder all day to see what he was doing, we would have seen something a little weird. On Bob's average day, he would read Reddit and watch You Tube videos from about 9:00 o'clock when he got in, to about 11:30, and then he would head out to lunch, yup, kind of an early lunch. He would be gone for about 90 minutes, long lunch, back at 1:00 o'clock when he would promptly spend the next three-and-a-half hours surfing eBay, Facebook, LinkedIn and other social media sites. At 4:30, he'd start working on that productivity report, send it to his boss, and he'd go home without writing a single line of code. The next day he'd do the same thing, the day after that he would do the same thing. How could he be a star programmer and goof off day after day? Turns out Bob was very smart. Instead of asking how can I do this, he asked how can this get done. This is important, write this down, etch it into your brain. He looked at his workload at the software that he was supposed to produce and instead of saying, how can I do it, he said, how can it get done. The answer in Bob's case was he outsourced his task, actually his entire job, to a software company in China. Bob's company was giving him $200,000 a year to do this work. He found out that he can hire a programmer in China for $50,000 a year to do all the work for him leaving him $150,000 a year of net profit for doing nothing. For the longest time, Bob's company thought he was the star employee, he was so productive, all the while he just surfed the internet eight hours a day. Eventually Bob's company noticed some unusual server activity from China. They thought they were being hacked, and so when they investigated it, they stumbled upon Bob's brilliant scheme. They were not amused, Bob was fired. Now listen, I think that was their biggest mistake. If I had been the CEO, I would have doubled Bob's salary and made him the Chief Technology Officer then he could have outsourced all of the development work to China and save the company millions of dollars, but they didn't, they fired him. So listen, we all have the same amount of time in a day. Hopefully you know it by now, 1,440 minutes in a day, 1,440, and we just can't make more time or buy more time, or perhaps we can. Bob figured out how to do it. Here's another example. I interviewed for the book Shane and Jocelyn Sams. They have a high six-figure business selling digital products, their business, their website, is called flippedlifestyle.com and they help other families "flip their lives with online businesses." They insist you can buy time, you can make time by buying it. They told me, their advice, "Leverage every dime you have to outsource and buy other people's time." That's the key, organize your 168 hours, then buy hours from others to grow. Now, Andrea Waltz is another person I interviewed. She's a best-selling author, her book is called Go For No! She put it this way, nothing will slow you down, take you off track, or keep you unproductive more than doing things which you both, do not like to do, and, are not good at. Anything that falls in that category must be outsourced to someone else. Ideally to someone who both likes it and has confidence as soon as possible. The extent to which you continue on those types of tasks is what will hold you back from truly loving what you're doing and being fulfilled. One more example. Many of you probably know Jay Baer. He's the founder of Convince and Convert, big content marketer, keynote speaker, bestselling author of Youtility. He shares his system that he says has paid off tremendously. Every year, he creates a block a time in his schedule to audit his time, what is he spending his time on, and he looks for a way to delegate at least 15% of what he is doing. Now, in early 2015, I conducted some original research for the book, over 4,000 working professionals. The data was clear, people who are actively looking for things to delegate report higher levels of productivity, happiness, and energy. They're less likely to feel overworked and overwhelmed. How can you apply it? What can you outsource or delegate, maybe it's a "Oh I don't have a team to delegate anything to, I don't have any money to hire a company in China." You might be over-thinking this, I mean, first of all, look at your to-do list. Instead of automatically saying, how am I going to do this thing, when am I going to do this thing, ask, how can this get done? Are you the only person that can do it? Think about what should be on your stop-doing list, what do you not like to do? What are you not very good at? Make a plan for getting someone else to do that work. I know this can be hard. I'm am entrepreneur, I like to be in control, I always think I'm the smartest guy in the room, the best guy for every task, I'm pretty fast at most things. You know what, a lot of times all this stuff is true, but I've forced myself over and over again to look at what I'm working on and if it's not in my unique skillset and passion-set, I force myself to stop doing it. Even though my business is small, I was spending too much time and just hating myself paying bills, writing checks, and sending out invoices. I hired a VA, someone else to pay my bills and keep my books on a weekly basis, that was an easy one. I could do a little bit of WordPress work and post my own articles and all the rest, I stopped that. I got professional web-designers, digital marketers who loved doing that stuff. I hired someone to help me with my marketing. I hired a VA just recently to help process more of the article postings and do research for my work. Even if it does take someone else longer to do it, even if I am a little bit better maybe than they could do it, if it's not in my core area, I need to get someone else working on that task. You need to ask yourself not how can I do it, not how can I get it done, just how can it get done. All right, that's today's episode about the slacker who took us to school when it comes to outsourcing and delegation. Before we go, I want to make sure that you've got your ready to print beautiful sign with the number 1440 that we can print it up, stick it on your office door, tape it to the bottom of your computer monitor, stick it on the back of your MacBook Air, hang it around your dog's neck, whatever you want to do to remind yourself that we all only have 1,440 minutes in the day. Life is short and we have to be mindful of our time. To get this wonderful sign, just text the word "achieve" to 44222 or fire up your web-browser, go to productivity-podcast.com. Next week, your mind will be blown because I'm going to give you the three questions that will save you on average eight hours a week. That is such a ridiculous claim, I mean, that's impossible, "Three questions that can save me eight hours a week?" I didn't believe it myself, but the study, the experiment, was published in Harvard Business Review, I call this the three Harvard questions. Make sure that you are subscribed on iTunes or Stitcher. Make sure that you are on my email list because you don't want to forget to check out this next episode, "Three questions that will save you eight hours a week." Until then, remember, master your minutes to master your life.…
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Extreme Productivity with Kevin Kruse

1 Life Changing Magic Of The 80-20 Rule 17:28
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What is the 80-20 rule and can it make 80% of work disappear? What you’re going to learn: How to identify which projects or goals are most important to your organization and which ones are going to get you that promotion How to apply the 80-20 rule to your work as a freelancer Key Quotes: “Don’t try to do everything at once.” Read Full Transcript Hey I'm Kevin Kruse, and I am here to 10x your productivity at least in key areas of your life and to dramatically increase your productivity everywhere. Today I'm extra high energy because Saturday night I did something I don't usually do I went to an NBA basketball game. I'm outside of Philadelphia, so I went and watched the Philadelphia 76ers play the Detroit Pistons. Don't worry this isn't about basketball. If you don't follow American basketball, if you're listening from some other part of the world and don't even know the teams or what I'm talking about it's okay. I only got to about 1 or 2 games a year. I like to go with my friend we take our boys have a good time. The Sixers this year are horrible. They've won the worst records in the history of the NBA, but we were there for fun games get out to have some cheese steaks and just relax. It was a good game it was a fun game but what made me take notice is all over sudden this short kid for the Sixers comes running out onto the court and the entire pace of the game changed. This guy his name is T.J. McConnell; he all over sudden starts racing up and down the court like someone's chasing him. I mean all the sudden he's going for steals, he's only 6 foot 2 and he's jumping in trying to get rebounds, he's making crazy plays I mean he's bringing it. It's like nobody told them that the Sixers are going to be in the last place no matter what happens. No one told them that the game didn't really count. He was bringing it no matter what. Like I said I don't follow the Sixers or basketball that much so I'm Googling this guy, turns out he's a rookie he was undrafted. As I mentioned only 6 foot 2 he used to play for Arizona I believe, has no profiles on social media. He's not out there trying to be a star or anything else. That might be a mistake but as soon as he took the courts the entire energy and mood of the game changed. You might not be the star on your team, but you can always bring the energy you might not be the tallest or most naturally gifted. You can always set the pace you might not have the best jump shot or whatever the analogy is in your career you, but you can always set the tone. This is the underlying secret of productivity. There is no such thing as time management. We can't control time, but we can control our energy and focus. You take two people with the same 1 hour and the same to do list to burn through in that 1 hour. You take someone who's feeling tired, and lethargic, and is multitasking, and is low energy. I'm sounding like Donald Trump accusing people of being low energy, but anyway, you take the other person like T.J. McConnell, who I've never heard of before this undrafted 6 foot 2 rookie, and you decide to bring it. You are high energy you're focused you're not multitasking you're loving what you're doing you're trying to beat the clock. Who's going to get more done? It's the same 60 minutes, it's the same 1,440 minutes in a day, it's about bringing focused energy to the task at hand. Hats off to T.J. McConnell, and he's my new favorite player. I hope he's got a jersey or something out because I'm going to get it. Listen, in the last episode, I talked about the 6 secrets to stop being so overwhelmed new book for my friend Kelly Exeter. If you didn't hear that episode listen to that one after this one. It's not going anywhere so you can wait. Today I'm going to talk about the very real possibility that you might just be able to make 80% of your workload disappear. You just might be able to ignore it or, at least, give it to someone else. First, you know I want you to have that one-page planning tool that millionaires use to schedule their day. I want to stay in touch with you. Just text the word achieve to 44222 or open up your web browser and go to productivity-podcast.com that way I can send you this quick start action plan you can 10x your productivity and the world will be a better place. Alright, what is the 80-20 rule and can it make 80% of work disappear? Here is the story behind this concept not already knows the story even if you've heard of the rule. There was a guy named Pareto, he was born in Italy in 1848. He was a business manager and all the rest but in his 40's kind of an old guy by 1848 standard he became an economist, he started doing more serious work. Legend has it that one day he noticed in his own personal Garden that 20% of the pea plants gave him 80% of its healthy pea pods. Twenty percent of the plants out produced 80% of the plants. He started thinking about this rule in nature of uneven distribution. He started doing some digging in the files in research among Italian landowners. He found out that 80% of the land in Italy was owned by 20% of the population. He then investigated different Industries and found that usually 80% of production came from just 20% of the top companies in that industry. He came up with this generalization 80% of results come from just 20% of the action. People started to look around and apply this rule of thumb to a lot of different areas, and you could probably see it yourself specially if were a small-business owner, medium-sized business owner. Twenty percent of sales representatives are usually the ones that are getting you 80% of your sales. You have a 100 sales reps most of your sales are coming from about 20 of them. Twenty percent of your customers generally account for 80% of total profits. Some customers are a pain in the butt, they're difficult to work with, they complain, they need special customization, they don't pay their bills. Those are money-losing or low-profit customers others they're ready to buy off the shelf they pay cash their dream customer dream clients. Twenty percent of your customers are accounting for 80% of your profit. In software, 20% of the software bugs reported are generally the ones that cause 80% of software crashes. If you want to stop your software from crashing you don't need to fix all your bugs, you need to fix those 20% that are causing 80% of those crashes. Let's look at healthcare, today in the United States 20% of patients account for 80% of all healthcare spending. By the way, 5% of all patients account for 50% of all of our healthcare spending. Over half of our healthcare spending is going to a very small number of patients. Look I like to personalize everything right so here's are some examples from my own life. Think about whether they apply or you have something similar in your own life. I own about I think 5 very expensive amazing suits. I don't suit up very often unless I'm going out on a speaking gig or something. Eighty percent of the time when I need a suit I just grab my black very well-tailored single-breasted Armani suit I grab the same powder blue shirt. Even though I've got 5 suits, I don't rotate I just keep grabbing the same suit 1 out of 5 suits all the time. For you ladies out there how many shoes do you own, how many high heels do you own? I'll bet you probably grab the same 20% and wear those over and over and then there's others that you we're almost never. I've got 15 rooms in my house and about 80% of the time I spend in just the bedroom family room or my office that's 20% of my rooms. I don't know how many miles of roadway are Highway are in and around my town, but I'm sure I drive on less than 20% of them. I go to the school, I go to the grocery store, I go to the bank ,I go to the gas station, and that's about it and then the airport. On my smartphone, I counted about 48 different mobile apps but 80% of the time I'm only using the 8 apps that are on my home screen. Look, this 80-20 it's not always exactly as you start to look at your own sales reps in sales or as you start to look at your own life practices. It's more about the point of uneven inputs and outputs. In fact, it all started we talked about Pareto looking at wealth distribution and of course, in the United States it's a big topic right now is the growing wealth gap. As of now it's not 80-20 that would seem pretty equitable by today's standards. As of now in the United States, .1% one-tenth of 1% of Americans own 90% of the wealth, the same amount of wealth as 90% of all other Americans. That's not even 80-20, it's 90 and .1. When I was doing all those interviews with the Olympic athletes, the self-made millionaires, the straight A's students, and others. They were all using explicitly or not they were using some form of the Pareto Principle. They're all distinctly aware that listen we only have 1,440 minutes in a day, and there will always be more to do. There is always more stuff that can be done that we'll never get too. It's not like you just work and try to get everything done, you will never get everything done. A strategy is like when is enough enough. Use 80-20 use the Pareto principle as a way to help you figure out the core things you need to be working on and then let the rest go or delegate it if it does have to be done. How can you apply it, how do you apply this into your real world? Listen if you're an executive you're a team leader in a large organization a company, not all projects are equal instead of trying to do the impossible. Instead of you trying to do everything or have your team do everything. Instead, a Pareto approaches is to understand which projects which goal are most important to your organization which one's align to your organization's goals. Which projects or goals are most important to your boss, right? like some things are going to be scrutinized something things she's asking you about for follow-up and tracking the progress. Others she hasn't asked you in about 6 months so not all things are created equal. Understand what are the 20% of projects 20% of goals 20% of tasks that you need to personally stay on top of because they're going to get you 80% of your bonus of your evaluation of your outcomes and then the rest delegate it to others or drop it in entirely if you can. If you're a freelancer startup entrepreneur this still applies to you I mean money is time. Use the Pareto Principle to understand who your best paying clients are. It's always going to be easier to sell more stuff to an existing customer than new stuff to a new customer. Don't burn yourself out focus on quality work with fewer project and fewer customers and entrepreneurs in general. I've got an idea every single day for a new gazillion dollar business whether it really would be who knows but I still have those ideas. Entrepreneurs need to focus just stay focused in your one area until you've maximized the results from that area then expand your marketplace. I can remember years ago to being in a board meeting and supporting the CEO. The CEO presented to the board this idea of we're going to ... we were in the United States software company, and he says "okay now here's our plan we're going to open up offices in Europe to expand." He went through this whole presentation about global expansion, and finally, one of the board members raised a hand and said "when you only control about 2% of the market in the United States is it a little easier to grow your market here in the United States before you decide on flying across the Atlantic and dealing with different cultures and languages and currencies and Technologies and everything else. Why do you want to do that?" That was the end of our global expansion plan. He didn't use the words, he's basically saying stay focused don't try to do everything all at once. This is a powerful principle even in your personal life. You could be a stay-at-home parent or just a busy homeowner trying to do it all at home. The never ending chore list the Honeydew list right? Think about that 80-20 rule, I think about let's say yard work. I've got one neighbor in particular who spends every morning night weekend out in his yard. I'm hoping he enjoys that I hope that's like a hobby so good for him if it is. When I look around my neighbors yards and my own yards I drive up and down the street what do I notice? I notice that someone needs to mow their lawn or if they've got really tall weeds growing around. Other than that I don't notice if the bushes have been trimmed a little bit, I don't notice if they've got fresh flowers by their doorsteps, I don't notice if they fertilize their lawn right? There are two things long weeds and mowing their lawn that would get them 80% of the beauty of their front yard, and they wouldn't have to work on all those other things. Again if you enjoy doing it, that's a different story. What 20% of your to-do list items at work and at home drive 80% of the outcome? Eighty percent of your reward 80% of your happiness. Alright, I hope you tell a friend about this episode. There's got to be someone you know who is too hard on herself always trying to get it all done. Someone who foolishly thinks she can just keep adding more things to her to do list and that she will do them all. Just send her to productivity-podcast.com so she can listen to these other episodes. She can also text the word achieve don't forget about that way, text the word achieve to 44222 and that will get her signed up as well. Do it so that you both can listen to the very next episode its doing to be a funny one. I'm going to tell you about who I call the world's biggest slacker and how he won company awards for excellence while he goofed off 8 hours a day surfing the web. Strange but true tale of unusual productivity. Until next week remember master your minutes to master your life.…
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Extreme Productivity with Kevin Kruse

1 6 Secrets To Beat ‘Overworked & Overwhelmed’ 20:17
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Today, I’m going to talk about a new book that just came out that I just loved. It teaches us the secrets to defeating that feeling of being overworked and overwhelmed. It’s by a writer named Kelly Exeter. What you’re going to learn: The 3 main reasons people feel overworked and overwhelmed all of the time 6 secret habits to cure the feeling of being overworked and overwhelmed without sacrificing your goals or career advancement Key Quotes: “Don’t compare highlight reels with your everyday life.” “Facebook life is the life everyone would have if we were all living on that TV series Sex in the City.” “There’s nobody that’s got a perfect family, perfect career, perfect body, and great mental health.” “Your values, what you truly want from life, are your values. It’s okay that they’re completely different than those around you.” Read Full Transcript Kevin Kruse here with another life changing episode of Extreme Productivity. At least that's my mindset. Every time I record one of these, every article I write, every book that I write, I hope to change at least one person's life. I hope you approach it the same way. I hope you listen to each episode and say, "Hey, let me listen to see if I can get one idea that just might change my life." I just got back from Key West, about a five day vacation, super long weekend. I think it was the fifth time I've been down there. Finally figured out how to do it right. I mean, it's a food town and I'm finding all the best places to eat. I'm a foodie at heart. I'm always asked by people wondering if I follow these fifteen productivity principles on the weekend and on vacation and all this kind of stuff. Heck no. I preach extreme productivity for when you're trying to be extremely productive but I also believe in completely unplugging and relaxing when that's what you're supposed to be doing. I spent time at Irish Kevin's Bar, which is a famous bar down there. One, because I'm Irish. Two, because my name is Kevin. Three, because it's a bar. I also played with the six-toed cats at Ernest Hemingway's house. You can Google them if you don't know the reference. I've been there two, three times. Ernest Hemingway's house. It's great. It's a great place. Great to learn about Hemingway. As a writer, I like to get inspiration and look around his house and wonder, "Hmm, maybe being a suicidal womanizing alcoholic is the key to great writing." It probably isn't but it might be a fun experiment someday. Last but not least, a friend of mine opened a restaurant. She's got her own restaurant which was off the hook. I mean that literally. It is called Off the Hook. Get it? Seafood? Off the Hook. If you're ever down there, it's amazing. It's on Simonton, not Duval but almost right downtown. It's easy to get to. I had a great time and I am ready and back. I'm going to binge record a bunch of these episodes here. That's why I'm all fired up. In the last episode, I talked about how millionaires schedule their day. Today, I'm going to talk about a new book that just came out that I just loved. It teaches us the secrets to defeating that feeling of being overworked and overwhelmed. It's by a writer named Kelly Exeter. First, as always, I want to make sure that you've gotten that one page planning tool that millionaires use to schedule their day. It will help us to stay in touch. Just send me a text message. Send a text to 44222 with the word "achieve" or you can always just go over to the website productivity-podcast.com. Let's dive in. Do you ever feel like you're a hamster on a wheel? Just running and running, not making any progress. Imagine if you could cure that feeling of being overworked and overwhelmed without sacrificing your goals and your career advancement. I just read a new book called Practical Perfection by Kelly Exeter. Now, she's a really cool Australian writer and consultant and she's got it all going on, but five years ago, she literally had a breakdown, a pretty serious breakdown from trying to please everyone, working too hard, not taking care of herself. She rebounded and got back to being better than ever before with what she has now called this term practical perfection framework. That's sort of her answer. This practical perfection framework that she's written in this book, Practical Perfection. Her goal is to get you the time and space so that you can be good for the world, you can serve those closest to you and, of course, you can be good to yourself. I just want to focus on one chapter. This was my favorite chapter. This one chapter is well worth the price of the entire book. The chapter is about how do we stop feeling so overwhelmed. Exeter, when doing research for her book, found that 52%, over half the people surveyed that she surveyed, said that they feel overwhelmed a lot or all of the time. Overwhelm has really become the new normal for the majority of us. Now, what causes us to feel that way? Kelly says that there's three main reasons. First is FOMO, fear of missing out. Second is FODO, fear of disappointing others. The third is being so passionate about our stuff, whatever our stuff is, that we just want to use up every available minute of the day working on it. We don't actually want to spend any time resting or recovering. Now, I don't know about you, but I can relate to all three of these things. Just this morning, I got an invitation from the dean of a local college to go to the opening of their entrepreneur center. I was invited by a professor who's setting up a Shark Tank style business plan competition. They wanted me to help design it and be a judge. A friend of mine is racing in the Indie 500, invited me to watch the race. This is the one-hundredth anniversary of the Indie 500. There's a very cool writer's conference coming up in Austin, Texas and really want to go to that. Of course, my work which is my passion. I mean, I got a long list of articles I want to write and books to write and on and on. I don't want to miss out, FOMO, on all these amazing experiences. It's hard for me to say no, FODO, to other people who are asking me to participate in some of this. I just want to release more and more work. That's my passion. I'm going to say no to all that but it's hard. Kelly would say that the potential for feeling overwhelmed is high, especially if I give in and agree to doing all these very cool things. What's the cure when we're feeling overwhelmed? How do we fight back against FOMO and FODO? Sounds like a quest for ... We're a bunch of hobbits trying to cure evil. Anyway, here's the first one. The first way to tackle that feeling of being overwhelmed. Don't compare highlight reels with your everyday life. What Kelly's talking about is that we're looking at social media all the time. Facebook and Instagram and if you're a youngin', you're now on Snapchat. We need to remember that everything we see on social media is really just the highlight reel of people's lives. I once heard somebody say that the Facebook life is the life everyone would have if we were all living on that TV series Sex in the City. It's not real. People are not uploading videos of all the boring stuff, of all the painful stuff, of all the disappointments. They're only putting their highlight reel up there. How do we tackle overwhelm advice number two? Understand that no one has it all. This is similar to number one. Nobody truly has it all. We can't compare. We got to get over this comparison-itis. We can't look at the family down the street and think that's a perfect family. We can't look at that team member and think they have the perfect career. We can't look at our friend or the online people and think they've got a perfect body and, of course, great mental health. There's nobody that's got a perfect family, perfect career, perfect body, and great mental health. That reminded me. I had, a long time ago, there was a friend and she was always Miss Positive, which is good to look at the glass half full, but it can be to a fault if you're not willing to be vulnerable with your friends and family members. I could remember asking her how everything was. She said, "Oh, everything's great." Everything was just great. Then, I shared about relationship troubles or whatever I was going through and then just after that, I found out that she actually had a pretty serious cancer diagnosis and was going through early treatment. She didn't even bring it up. It wasn't just that I wasn't that close to her. She wasn't telling anybody other than her immediate family. That's certainly her right and a very personal thing. That was the story I thought about when we think about the friends at work or online, especially who seem to have it all. The perfect life. Nobody has a perfect life. Just because they're not talking about their struggle doesn't mean that they don't have a bad day or an inner-struggle as well. Let's see. How do we tackle overwhelm secret number three? Understand that other people's goals are not your goals. It's natural to be influenced by our peers. We just have to remember that as much as we love our friends, our family members, and we care about their opinions and stuff to a certain degree, we can't let it get under our skin in a negative way. Just because your sister has a PhD doesn't mean you need to stay in school pursuing higher education. Just because your brother became a venture capitalist and is worth a bazillion dollars doesn't mean you need to pursue a career in business or measure your own self worth by the number of dollars that you have. Your values, what you truly want from life, are your values. It's okay that they can be completely different than those around you. That's what makes you you. Secret number four to tackling overwhelm. Understand that your priorities may not really be priorities at all. Sometimes we think that we have something as a priority. In reality, it's just something that might be nice to have but really isn't that important. Obviously, I'm a writer and I get approached by friends and strangers who tell me with envy in their voice that I'm so lucky and it must be great to be an author and have the author lifestyle. They have a book inside of them and they're going to write a book and they would love to be an author someday. They make it sound like this is a pretty high priority for them to write their book. If I were to ask them, none of them have read a book on how to be a writer, how to write. I think I've read 50. They don't belong to any writing groups on Facebook where other writers share tips and commiserate. They don't even write or write a journal. All these people who say, "Oh, yeah. I'm so disappointed. I've never found the time." That's a stupid phrase, right? "Found the time to write that book. You must be so lucky. You must be so fortunate. You must be so happy being an author." Yeah, I am, but maybe it's just not really a priority for them. You know, I do it too. I think that being in great shape is a priority for me and on many days, I'll feel badly about myself that I don't look like some male model. Most days I need to remember that, jeez, if that was truly a priority, I would probably go to the gym someday. If I don't go to the gym and don't really pay too much attention to what I'm eating, maybe looking like a male model isn't much of a priority. It's nice to have but I've got to stop beating myself up over it. Secret to overcoming overwhelm number five. This is a big one. Get comfortable with disappointing others. It's a hard one, right? From the time we're little kids, we're raised and told that it's good to help others, it's good to be polite. We want to be accommodating. We don't want to have disagreements. We're supposed to play nice in the sandbox. No fighting, no arguing. It's no wonder that as adults, so many of us struggle with saying no. N-O. That's one of the chapters in my book as well, one of the fifteen secrets, is a default to no. You need to become comfortable with protecting your time, with establishing your boundaries. Listen, if your friends are truly friends, if your colleagues at work are truly professional, if your family members truly love you and I know they do, they're not going to expect you to be able to say yes all of the time. They're going to be understanding, especially if you say, "Hey, I'd really like to help, just not this time. I can't this time." If they truly care about you, if they're truly professional, they're not going to hold it against you. Finally, secret number six on how to tackle feeling overworked and overwhelmed. Learn six simple words. This is the most specific advice in Kelly Exeter's entire book. She says we need to memorize six simple words. Here they are: Let me get back to you. This goes along with secret number five. By default, we're programmed to say yes to everything and everyone. Every opportunity, we're supposed to jump on it. Everyone needs help, we're supposed to help them. We need to reprogram ourselves to say no, but until we can do that, because it is hard, at least reprogram yourself so that instead of saying yes, you say those six words, "Let me get back to you." Now, you could say that and then get back to them in five minutes with a yes, that's fine, or you could take a day or a week. That's the beauty of it. You're not locking yourself into a specific time frame. It gives you a little bit of space, a little bit of time to think it through. Do you really want to say yes or not? Hey, if it's a little hard to say no to someone's face, it's a little easier to say no via email or voice mail. That's another benefit from all of it. Kelly Exeter, you know, her book is called Practical Perfection. The reason why it's called that is she has this visual model. Imagine a Venn diagram. Three circles that overlap. There's like a bulls eye in the middle. Each circle, she says represents ... One circle is passion, another is priorities, and another is productivity. The zone in the middle where all of these three things overlap, that's the practical perfection zone. When we're working with our passion, our priorities, and our productivity, if any one of those three things are missing, we're going to feel it. We're going to notice it in our bodies emotionally. When we're feeling overwhelmed, it's usually when we are being productive, we're working it hard, we're passionate, we like helping people, we like working on our work, but what's missing is the third circle, priorities. Overwhelmed is passion plus productivity minus priorities. To get all the other awesome chapters, go onto Amazon. Just search on Practical Perfection. You'll see the book by Kelly Exeter and I encourage you to check it out. How are we going to apply what we just reviewed from Kelly's book today? First of all, listen, should you be maybe spending less time on Facebook so you don't have that comparison-itis, looking at the highlight reel of everyone else's life. Hey, maybe you need to unfriend or unfollow at least some people who like to show us their Sex in the City lifestyle or at least move that Facebook icon to the last page on your phone, the last tile on your phone, not the first, so you don't just by default, "Hey, I got five seconds to kill. Let me feel bad about myself by looking at what Joanne's doing today." You know, we don't need to be doing that. Then, hey, driving home from work or going for a quick coffee break, think about your goals and priorities and other people's goals and priorities. Are yours really yours or are your goals and priorities being influenced by what your parents think or by what your big brother thinks or because your boss wants you to do a certain thing that you don't really think is your future career path? Just get really clear on what your values are, what your priorities are. What is really important to you? Third and last thing, I got to challenge for you. What are those six words? Let me get back to you. Practice it. I want you to use those six words even if you know it's a yes. I don't care. Hubby says, "Hey, you want to go catch a movie on Friday?" "Let me get back to you." He's going to be like, "What? What do you mean get back to you?" That's okay. Boss says, "Hey, I need five copies of this report done by 3:00." "Let me get back to you." "What do you mean, 'Let me get back to you?'" I don't care if it's an easy yes. Get people used to hearing those six words. Sixty seconds later, you can still say, "Yeah, that's not going to be a problem," or, "Yeah, that's a great idea." You need to practice saying, "Let me get back to you." All right. Hopefully, you enjoyed this latest episode. As always, I want to make sure that we stay connected via email. All you need to do is text the word "achieve" to 44222 or visit productivity-podcast.com and you'll sign up for my weekly tip list and you're immediately going to download the one page planning tool that millionaires and other ultra productive people use to plan their day. It's part of the quick start action plan you're going to get. Hey, make sure you subscribe on iTunes or Stitcher if you're a droid user like me so you don't miss the next episode which is all about how the 80-20 rule, the Pareto Principle, can totally change your life. If you liked this episode, send the link to some friends, send them to productivity-podcast.com. Time is life. You want to help them out, don't you? Until next week, remember, master your minutes to master your life.…
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Extreme Productivity with Kevin Kruse

Do self-made millionaires and ultra productive people think about their day differently? I’ve interviewed hundreds of ultra productive people including billionaires and highly successful entrepreneurs and in this episode, I’m sharing the commonalities in how they start and schedule their day. What you’re going to learn: What you should be doing in the first 30-60 minutes of your day The morning rituals of John Lee Dumas, Kevin O’Leary and Ken Blanchard How highly successful people manage email throughout their day The meeting habits of Marissa Mayer and Richard Branson Key Quotes: “A productive day is built on a foundation of a strong morning.” “One of the saddest mistakes in time management is the propensity of people to spend the two most productive hours in their day on things that don’t require high cognitive capacity, like social media. If we could salvage those precious hours, most of us would be much more successful in accomplishing what we truly want.” Read Full Transcript All right, all right. I am Kevin Kruse. Welcome to the show where I am teaching you how to 10x your productivity based on my research into highly successful people, the highest achievers out there in various fields. In the last episode I shared Mark Cuban's number one productivity secret, and today I'm going to explain how self-made multi-millionaires schedule their day. How do they go back planning their day? Let's start by getting you that cheat sheet, the one page planning tool that millionaires use to schedule their day. One page tool you can use right away, an instant download. All you need to do is send a text message to 44222 with the word achieve, or just come on over to the podcast website. It's productivity-podcast.com. Do self-made millionaires and ultra productive people, do high achievers, do they think about their day differently? What you're going to hear in this episode, if you've been following along and you listen to the previous episodes, this is going to be a good reminder, a good anchoring of a lot of the concepts we've been introducing on their own. As I've spoken to and interviewed hundreds of ultra productive people, I keep hearing these common themes over and over again. First, self-made millionaires, ultra productive people, they have a sacred morning ritual. Back when I was young and dumb, the alarm would go off, I'd take my five or ten minute shower, I'd race out the door, stop at the 7-Eleven for a cup of coffee on the way in and dive in because I just felt I was more productive getting into the office. I wasn't hungry, I didn't need food, and that's how I started my day. That's not how ultra productive people start their day. They know that a productive day is built on a foundation of a strong morning. Rather than racing out the door, they spend thirty to sixty minutes strengthening their mind and their body. Hal Elrod, I bring him up a lot, he talks about the miracle morning. Instead of trying to achieve more by doing more, your morning, your miracle morning, lets you achieve more by becoming more. John Lee Dumas goes for a thirty-five minute power walk while listening to podcasts first thing in the morning. Ken Blanchard, I had an opportunity to have lunch with him. He's the author of The One Minute Manager and sixty other leadership books, runs a very successful large training company. At lunch he told me that every morning he gets up early and he rides on his exercise bike while reading some inspirational text. Kevin O'Leary, Shark Tank entrepreneur, he shared in an interview that I saw that he rides an exercise bike also for forty-five minutes in the morning while watching the news. Dan Miller, great entrepreneur, career expert, told me, "I take advantage of the rich audio programs available, so then I fill forty-five minutes with physical exertion combined with mental input and expansion. I carefully protect that first hour of the day." You wake up, you nourish your body, and your nourish your mind. Second, they always identify their most important task, their MIT. It's based on their values and their goals. If health is truly a high priority, they make sure they schedule time for it during the day, some exercise time. If family is a priority, they schedule the time that they're going to head for home at the end of the work day. They schedule time for date nights, for kid events, birthdays, vacations, sometimes a year in advance. The people I interviewed knew how to take a big annual goal and break it into bite size chunks that could be actioned on a daily basis. They would always know what's the next domino to tip over that's going to get me closer to my goals. That's my MIT. That's what I need to focus on for the day. That's the third step. They schedule time for their MIT as early in the morning as possible, at least an hour, sometimes two. They know that they're cognitively at their best in the morning. About an hour or two after we wake up, that's when we're sharpest when it comes to willpower, decision making, all the good stuff. Reddit AMA, ask me anything, behavior psychologist Dan Ariely answered a question with this. He says, "One of the saddest mistakes in time management is the propensity of people to spend the two most productive hours in their day on things that don't require high cognitive capacity, like social media. If we could salvage those precious hours, most of us would be much more successful in accomplishing what we truly want." How many of us go into the office and our first couple of hours we're immediately pulled into meetings? Staff meetings, status update meetings, whatever the meeting is. How many of us will open up our email inbox and start clearing through emails that came in over night? How many of us will look at our to do list? Remember, we're not supposed to be using to do lists anymore. We want to look at that to do list, and we'll say, "Oh, let's feel productive. We'll sign some expense reports and get that off our list." Highly successful people, they're not looking at it that way. They're protecting their strongest cognitive time in the morning. During that time they're not multitasking. Mike Cannon-Brookes, he's a billionaire, co-founder of Atlassian, that software company out of Australia that just recently IPO’d. He says, "Listen, do one thing at once. Stop multitasking. Shut down your email. Shut off those notifications when you're working in the zone in the morning.” Fourth, they eliminate meetings or keep them as short as possible. We just covered that in a previous episode. Mark Cuban's advice, never do meetings unless someone's writing you a check. Highly successful people know that meetings are inefficient. If you can't stay out of them, keep them as short as possible. Marissa Mayer now at Yahoo!, previously at Facebook and Google, is legendary for holding meetings only five or ten minutes long. Similarly, Richard Branson revealed in a blog post, "It is very rare that a meeting on a single topic should need to last more than five to ten minutes." Steve Jobs, Mark Zuckerberg, Jack Dorsey, are all known for conducting walking meetings. Others swear by standing meetings. I used to do stand up huddles at the end of my days. They also schedule time to process their email. Highly successful people don't check their email throughout the day. They're not responding to every buzz on their smartphone to see what landed in their inbox. They just schedule it deliberately, times to process their email just like any other task. Highly successful people also make it home for dinner. They have a hard stop on their workday, and they know when they will leave the office to get home. Founder and former CEO of Intel Andy Grove would consistently leave work at 6:00 or 6:30, regardless of what was going on. He wrote in his book, High Output Management, "My day ends when I'm tired and ready to go home. There's always more to be done, more that should be done, always more than can be done. When you realize that there will always be more work to do it frees you up to be intentional about when is enough enough." There's a lot more items they do. They're included on this free download I'm encouraging you to get. Ultra productive people are staying hydrated. Dehydration of even one percent has an impact on our prefrontal cortex. That's the part of our brain that's like the CEO. They delegate more. A very powerful thing is they look at their calendar, they look at all their tasks and they ask themselves, "Can I just delete this thing and not do it? Can I delegate this thing? Can I redesign the activity in some way so that it takes less time?" They're diligent about it. My old mentor, Rudy Carson, used to say ... He would look at the list of to dos and he wouldn't ask himself, "How can I do this?" He would say, "How can this get done?" As soon as he would phrase it that way, all of a sudden it's like, hey, I don't need to do it, but maybe Kevin can do it. Can I just stop doing it and delete it or be a no show? Can I delegate it, or if I have to do this thing, can I redesign the process in some way that it takes less time? Hey, how can you apply all this? This wraps a lot of what we've talking about. The major pillars of how self-made millionaires, Olympic athletes, so many others I spoke to, how they schedule their day. I hope you will send a text to 44222. Just send the word achieve or go to the website extreme-productivity.com. Download the planning tool. It will help guide you through your most important tasks, other meetings or tasks, and whether or not you can get out of them. It will help you to schedule those email processing times, your hard stops, and how to take care of your health and your body in a way that you've got maximize energy. That's it. I hope you enjoyed this episode, and make sure you subscribe to the podcast on iTunes or in Stitcher so you won't miss the next episode. Until then, remember master your minutes to master your life.…
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Extreme Productivity with Kevin Kruse

In this episode, I share the #1 piece of time management advice I received from Mark Cuban. What you’re going to learn: Mark Cuban’s #1 productivity tip How to facilitate efficient meetings (even when you’re NOT the facilitator!) What Dustin Moskovitz’s (co-founder of Facebook) meeting schedule looks like at Asana (his new productivity company) Key Quotes: “Mornings are when we are cognitively at our best, so we should be doing our deep thinking work before noon.” “The wrong people dominate meetings.” “People will spend more time discussing the trivial items because they think they have an opinion on it and less time on the important items because they’re afraid to say something stupid.” YOUR FREE BONUS: Maximize Your Meetings (Ready-to-print PDF) Read Full Transcript Would you like to 10x your productivity and stop feeling so overworked and overwhelmed? Welcome to the extreme productivity podcast with New York Times best selling author and Inc. 500 entrepreneur Kevin Kruse. Kevin Kruse: Welcome, welcome, welcome. I am Kevin Kruse and I am sharing tips and advice from my new book, "15 Secrets Successful People Know About Time Management," where I interviewed over 200 highly successful people and boiled down their productivity habits so that you can 10x your productivity. The last episode, I gave you the 9 steps to cut your email processing time in half. Today, I'm going to share what Mark Cuban told me was his number one productivity tip. First, I want to send you a quick start action plan that includes the one page planning tool that millionaires use to schedule their day. All you need to do is send a text message to 44222 with just the word achieve. Head on over to the website productivity-podcast.com and put your email address in there if you'd rather get the free download that way. I cold emailed Mark Cuban asking for an interview, asking him to just tell me his number one secret to time management. Now a lot of people discount Mark Cuban and the other billionaires I reached out to as saying they have nothing to learn from them because they're billionaires. They got lots of servants, and maids, and butlers, and staff, or admins, or whatever. It's a different, they just can't relate. I actually think that is very limiting thinking because yes, of course, Mark Cuban and other people at his level have larger teams of people to get stuff done, but he also has a tremendous amount more than all the rest of us have to look after. I mean, he owns the Dallas Mavericks, he owns Landmark Theaters, he's a TV star co-hosting, investing on Shark Tank. He's written books, he's invested in and is guiding dozens of start-ups and tech companies. He's always being interviewed on TV, on the news programs, on the financial programs. He's a husband. He's a father with three young daughters. This guy has responsibilities and obligations and things to watch at a magnitude that are much greater than most of us can ever imagine. Yet, given all of that, he got back to me faster than any other person that I reached out to. I probably reached out to over 800 people. Almost 300 got back in touch with me, most of them within a day or two. Mark Cuban responded to me in 61 minutes. I was shocked. What is Mark Cubans advice? What's his number one piece of advice for time management and productivity? Well, in typical Cuban style, very direct, very short, kind of funny. He says, "Never take meetings unless someone is writing you a check. Never take meetings unless someone is writing you a check." What's very interesting about this advice is I talked to seven billionaires, most of them made some reference to the evils of meetings. Highly successful people live by the 1440 rule. There's 1,440 minutes in a day, make them all count. They know, more, because of the value of their minutes that sitting in meetings and taking care of business in meetings is a very inefficient way to do it. I bet you don't wish you had any more meetings right now. Right? Here are the common problems with meetings. We spend so much of our time in meetings, especially if you're a corporate employee. Here are the common problems. Here's why meetings stink so badly. Here's how to also fix them. First of all, most meetings start late. Either the facilitator, whoever called the meeting is lax or late herself, or important people stroll in late so you can't really start the meeting on time until everybody gets there. It starts a horrible cycle. If you show up two minutes late and then sit there for 10 more minutes waiting for everyone else to get there, well the next time that meetings called, you're going to show up 10 minutes late because you know it won't start on time. You don't want to sit around the conference room for 10 more minutes. It creates this horrible cycle. The fix is of course, to start and end meetings on time. If you are the one calling the meeting, start the meeting immediately on time. If people walk in late and you're mid-sentence, oh well. They can get up to speed, they can ask someone who was already there what's going on, and they'll remember that you start your meetings on time. End your meetings 5 minutes early. A lot of people have back to back commitments, that's why they show up late to meetings, and you're going to gain respect and become a change agent by saying, "Hey, the meetings going to run until, from 1:00 to 1:55, or 1:50. Don't take up the full hour or the full half hour. In general, your set for yourself. Try not to book back to back meetings. I talked about the CEO of LinkedIn who always put 30 minute buffer times in between meetings and calls just so that he can not be on that never ending hamster wheel from one thing to the next where you can't even process or digest the information, or make a calm, well thought out decision. Another big problem is that the wrong people are often in meetings. The prevailing wisdom seems to be, "When in doubt, invite them." This wastes the time of the person who was invited if they don't really need to be there. They might not have the professional courage to say no thanks, or they might want to show up for the free coffee and donuts. Also, if the person's in the room and then feels compelled, like they have to participate, even if they don't really have an important role, well then they're going to be taking up time, asking questions or going down tangents that aren't really necessary. The fix is just to have that mindset of, "When in doubt, leave them out." Steve Jobs was legendary for throwing people out of meetings. He would be in the middle of a meeting and if he'd notice someone was in the room, maybe hasn't been contributing anything, and he'll ask why they're there. If they don't have a good reason, he'll say, you should leave and they'd have to pick up their stuff and walk out right in the middle of a meeting. There's also something, the third reason is called, "Parkinson's Law of Triviality," also known as the, "Bike Shed Effect." This law states that organizations spend the most time on trivial issues and the least time on the most important issues. Why is it called the bike shed effect? The story goes that there was a committee put together that had to make several decisions related to an expensive and risky nuclear power plant. Now, the approval of the power plant went really quickly. There wasn't a lot of discussion in the meeting. There wasn't a lot of debate. Those votes, those decisions, happened very quickly. Then it got time to talk about the commuter bike shed. The bike shed that would hold the bikes for people who were commuting via bicycle to work. All of a sudden, that bike shed topic took up more time than all of the other nuclear power plant topics combined. All of a sudden, everybody felt they had a say in how big should the bike shed be, where should it be located on the property, what color should we paint the bike shed? People, when you get into groups and group think, the group will spend more time discussing the trivial items because they think they have an opinion on it and less time on the important items because they're afraid to say something stupid, or they're just out of their league. The fix on this is again, it goes back to facilitation. There's some extreme ones. Jeff Bezos at Amazon. He opens his meetings by handing out the paperwork and having quiet time where everybody sits in the room and will read for 30 minutes before talking about the report, or the slides, or the memo, or whatever it might be. When he was asked about this, he said, "Listen, the prevailing wisdom is you distribute the material ahead of the meeting so that people can read it on their own time, and that's respectful of everybody's time. Then you discuss it and make a decision in the meeting." He says, "We all know, nobody reads the material ahead of time." You go into the meeting, say you've all gotten the material and reviewed it, now let's talk about it. As you're trying to make a point, or make your argument, everybody is quickly reading, or scanning, or skimming the bullets in front of them. Not really listening to you, and they're not getting the full information in the report or the memo. That might be an extreme thing to do. The Bezos approach. I use to do things like, when I was young and dumb, I would call a meeting of the top people in my company and I would have circulated the financials for the quarter, and then I would either lecture reviewing the financials and they were probably thinking of something else and half asleep. Or I would say, "Okay, I'm sure you've all read the financials, let's talk about them. What went well, what didn't go well." It was crickets, or I would see them flipping through quickly trying to get up to speed. Later I learned to really be a facilitator. I would still send out the emails ahead of the meeting for those who would read them, who wanted to get them ahead of time. Then, as soon as we got in the meeting, I would break the room up. There weren't that many of us, but I would say, the three of you, I want you to look at just the revenue side of the profit and loss statement, and the three of you, just look at the cost side of the profit and loss statement, and the three of you, just look at the balance sheet and cash flow. Let's just take 15 minutes and huddle in our little groups and analyze your assigned section, and then we'll report out. Then all of a sudden there was more time, and people took that seriously. I'm really really going to review sales, and sales by product, and our sales growing or not growing, and by segment, and by customer, and what can we do to increase sales. They're really diving into that topic and saying some smart things when it's their turn to share out, and it's their job to brief their colleagues in the room. Similar for the group that's on expenses. Are they going up, are they going down, what's the percent, what, should we implement some cost cutting measures. There were some good quality time because I put it on them and gave them some time to do the work right in the meeting. Four, meetings are often scheduled at the wrong time. Most people don't even think about it. It's just, "Hey, when can we get everybody together." Meetings can end up breaking up the work day in illogical ways. This is especially a big problem for knowledge workers and software engineers who really need to be in the zone. Get into that flow state to do their best most productive work. If they're right in the middle of the zone and all of a sudden, oops, it's 10:30 in the morning, I've got to now get up from my desk and go into a meeting for an hour, and then go back and try to get back into that flow state, it's really, really harmful. The idea is, the fix for this is to just block off certain times or day as meeting free. Dustin Moskovitz, he's the co-founder of Facebook, and his new company is the productivity company called Asana, project manager and software, and he said, he told me, he says, "Pick one day a week, that you and your team can focus on getting individual work done without any interruptions like meetings. At Asana we have no meeting Wednesdays established to encourage flow and productivity across the company." I've got a friend who runs a hospital not far from where I live and Kate has no meeting Fridays. The last day of the week, there's no meetings. It's a chance to get caught up before the weekend comes. The great Rory Vaden, entrepreneur with over 100 employees, he laughed when I told him this. He says, "We only have one day a week when you're allowed to hold meetings. That's Mondays. The other days are for doing things." Maybe that's extreme, maybe you can't block off an entire day, but can you implement a rule at least on your team that says, guys, in general, let's do our meetings in the afternoon. Morning should be for our most important task time, or MIT time. Mornings are when we are cognitively at our best, so we should be doing our deep thinking work before noon. We want to work on what's strategic before the day gets away from us. Hey, when in general, if you're going to call for a meeting, try to schedule it for 1:00, 2:00, 3:00 when we're half asleep and burnt out anyway. You know, look, if you've got a boss that you can't control, you can work on that. Maybe you can't control all those meetings, but try to get out of the meetings when you can or let people know that you've got certain times that are already allocated to different projects. Finally, the wrong people dominate meetings. That's the other common problem. In any group that gets together, the over confident people will tend to dominate the conversation, the extroverts tend to talk more than others. Quite often, now I am an introvert, and I've done this a lot. I sit there, and I might silently be thinking, that person just said the stupidest thing I've ever heard, but it's just not worth my effort to speak up. Or I have a different opinion but I don't feel like blabbing on or cutting anybody off, I'll just send an email later to the boss. A good facilitator, the fix is, if you're the facilitator, and if you're not, you can guide the facilitator, it's to call out on everybody in the room. You cut off the people that tend to dominate the meeting, and you get the people who are quieter, say, "Hey, Kevin, you've been a little quiet, what are your thoughts on this issue?" I know, if you're not the facilitator, you might have some limitations. You can still be a change agent. If I'm in a meeting and the two people next to me start whispering back and forth and it's bothering me and not helpful in the meeting, I'll turn around and say, "Hey guys, do you mind if we have one meeting because I really do want to hear what you guys are saying, but I also want to hear what they're saying at the same time." You just need to politely keep everyone on it. If someone’s droning on and on, or they're on a tangent, even if you're not the facilitator. Can't you raise your hand and say, "You know, I just noticed we got 10 more minutes and we're only half way through the agenda, maybe we can put that issue on hold, maybe we can table it until the next meeting. Maybe we can put it in the parking lot and come back if there's time left." A lot of people just aren't trained in how to facilitate a meeting so they're not thinking, they're not watching the clock, they're not managing the dialog. Even if you're not the official facilitator, dive in and help. What do we do with this? How can we apply it right away? Again if you're not the boss, you might have some limitations on this. If you're running your own company, you have your own team, you've got a lot of control on this. Look, take Mark Cuban's advice. Don't call meetings unless no other form of communication will do. Try to get out of the meetings you're invited to. Say no, say you're busy. Say hey, can someone else who's going just brief me afterwards, or can you just send me the minutes instead. If you do go, show up on time and leave on time. Train the facilitator and everybody that, hey, even if they're running late, doesn't mean they're going to get your time late. Don't be afraid to be the unofficial facilitator. People will thank you for it, people will respect you for it, it's a sign of leadership, it's a sign of professional courage. You'll see that their behaviors change very quickly. Fight the power, fight the meetings. That is the lesson of the day. All right, as usual, I've got a one page, ready to print poster for you called "Maximize Your Meetings." You can download it instantly, print it out, tape it up on your conference room door, put some copies on the conference room table to ... Do it anonymously if you need to just to send everybody the message that meetings are wasteful usually but by making a few changes and switches, they can have a dramatic positive impact. If you want this Maximize Your Meetings info graphic, just text the word achieve to 44222. You can always visit the website productivity-podcast.com. Make sure you subscribe to the extreme productivity podcast in iTunes or Stitcher because our next episode is when I'm going to share how millionaires schedule their day. Until then, remember, master your minutes to master your life.…
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Extreme Productivity with Kevin Kruse

In this 15-minute episode, I share my 321Zero Email System which is guaranteed to cut the time you spend on emails in half. What you’re going to learn: How International Power (a company in England) was able to reduce their total email traffic by 54% Useful codes I use in my subject lines to indicate the action required for the recipient How to bulk unsubscribe from all your email newsletters Key Quotes: “Ultra-productive people don’t check their email throughout the day.” Read Full Transcript Hey, you time management ninja, you. Welcome to the show. I'm Kevin Kruse, and I'm sharing tips and advice from my new book, 15 Secrets Successful People Know About Time Management. Now, last episode, I revealed Richard Branson's secret productivity tool, and today, you're going to get my 321Zero email system, so that you can get to inbox zero, and cut the time you spend on emails in half. But first, I want to send you a cheat sheet, just for this show, just for email mastery. All you need to do is send a text message to 44222, send the word ACHIEVE, or head on over to the website, productivity-podcast.com, and you can instantly download the 321Zero email mastery system. Now, let's begin. Imagine, if you could cut your email processing time in half. How much time would that save you? According to a survey, conducted by McKinsey Global Institute, the average office worker is spending 2.6 hours per day reading and answering emails, which is one third, 33% of a forty hour work week. It's probably why so many of us are working more than a forty hour work week these days. What's worse is that smart phones have now tethered us to email, so we're checking it constantly: while we're driving, sitting with our family at the dinner table, even in the middle of the night. You've got to stop the madness, you need to reclaim all these hours in your week. Here are seven steps to master your email. First, step number one. Unsubscribe from all those email newsletters that you get. I mean, do you really need to get emails daily from all those fashion websites, those flash deal of the day offers, or those buzz feed-y, everything's a click bait news headline that the article never matches up the headline that you clicked on? You can't be giving permission to all these strangers, all these companies to interrupt your day. They are getting in your inbox so that they can get into your mind. They make money when they interrupt you successfully. So, here's what you do. Just search, go into your email inbox, and search on the word unsubscribe. You're going to get a list of all those email newsletters, are going to come up, and you can manually unsubscribe them, or the ones that you really don't want. Save yourself a lot of time, and instead, you can go to a website called unroll.me. All you need to do is, give it your email address, it'll analyze your inbox and give you an entire list of every single email newsletter that you subscribe to. You can unsubscribe with one click, or just tell it to roll it all into one weekly digest. Last idea on those email newsletters, I don't even use my primary email address for any email newsletter. I subscribe to a lot, it's a good way to get information from the gurus out there, the consultants, the experts, the industry magazines. I set up a second gmail account that I just use for the junk mail. Keep all these email newsletters out of your primary inbox. Step two, turn off all email notifications. Email is not intended to be an urgent form of communication. It's not supposed to be text messaging. These days, when we're getting anywhere from 100, to 250, to 500 emails a day, to have a little ding go off, or a little buzz on our phone, or a little square window pop up on our monitor every single time, is a sin. We need to be productive, which means we need to be focused. We need to shut off all of those push notifications, whether you're on they desktop or on your phone. Step three, think twice before you forward, cc, or blind cc anyone on a message. Wall Street Journal reported on an experiment that a company in England did, International Power. They reduced their total email traffic by 54%, by over half, just by encouraging their executives to think twice before they forwarded an email or added anyone to the cc line. Too often, we add someone to the cc just because we want to keep them in the loop, we're afraid of not giving someone information they might need. In reality, you're just contributing to the information overload problem. Remember, every email you send means you're likely going to get an email back, with some kind of reply. The less you send email, the less email you're going to receive. Step four, use the subject line to indicate the action required. Use the subject line wisely. It's a pet peeve of mine, a blank subject line, a cryptic subject line, a subject line that doesn't change even though the thread of the conversation has changed four times over the last month. You want to indicate the subject of the email and the action it requires. For example, you just might want to start a subject line with "FYI", which means "for your information", you're just passing it along, there's no urgency, it's just a courtesy. You might start a subject line that says "action required by date", and then the subject. That tells someone, especially if they report to you, "Hey, this is a to-do list item that I'm going to follow up on. Here's the due date." You can always use "NRN", which means "no response needed", and that can cut down on all those, again, just little emails that clog up your inbox, that says, "Thanks," or "Looks interesting," or "I'll read it over the weekend." You send someone some information, and put "NRN", and then they will know not to respond. My favorite, I use it all the time, especially, really, I should say only, with people who I know, I work with, it's "EOM", I put "EOM" in the subject line, which stands for "End of Message". I might, say, write in the subject line, "Let's meet for lunch at one o'clock at Corner Bakery, EOM". As that email shows up in their inbox, they're going to get the entire message right there in the subject line, and then they can delete it, they don't need to click it open and read. It would be ridiculous to put in the subject line, "Lunch", and then they have to open it up, and I say, "One o'clock at Corner Bakery". Use "end of message", and then put your entire message, if it's short, right in the subject line itself. Step five, we're burning through these. Step five, keep emails short, really short. Think like a text message. There's legendary stories about Jeff Bezos at Amazon. He will often forward an email to an executive with just a single character, like a question mark. It might be an email from an upset customer, or a report of a technical crash, so he'll forward it to somebody with a question mark. Everybody knows that means, "All right, you've got to look into this, and solve it, and get back to me when it's solved," but he can communicate in a single character. There's even a website called five.sentenc.es, so five sentences, but there's two dots there. It says, you know, you really need to limit your emails to five sentences or less, and then you can automatically add a footer message that says, "Click here, why is this message so short," and then it sends them to that website to explain that, "Hey, out of a sign respect for your time, as well as mine, I'm being really brief here." Here is ... Step six is my 321Zero system. See, ultra productive people, they don't check their email throughout the day, they process their email during scheduled times. They think of email communication, and social media communication, as any other task that needs to be done. If it needs to be done, how much time should I allocate to it, and when do I want to do it? A lot of ultra productive people will check their email once a day. Tim Ferriss was famous for having VAs process all of his email, and, you know, only very occasionally get back to people after it's already been filtered. To me, that's not very practical for most of us, and that's the kind of relationship and customer service I want to provide to my tribe, so what's practical for me is to check, I should say, to process my email three times a day, that's the 3 in 321Zero, and each time I only go through it for 21 minutes. It's like the Pomodoro system, I'll just set the timer on my smartphone for 21 minutes, and then I start processing the email in my inbox. It sounds silly, but when that timer is going down, when it's ticking down, it kind of makes a game out of it, and I'm less likely to click those stray links that go off on the internet, and then I read something, I click another link and I've read another article, and next thing I know, twenty minutes has passed, and I only went through one message in my inbox. I check it, I process it, three times a day, 21 minutes each time, with the goal to get to inbox zero, 321Zero. You don't want to use your email inbox as a to-do list. Remember, we're living life from our calendars. When you're processing, in this 20 minute time period, how can you burn through, and clean up the emails so quickly? That's where step seven, it's called the 4D's. Every time you open an email, your brain just needs to go through the 4D's: Delete, can I delete it? Of course, this day and age, delete really means to archive. You don't need to erase emails forever, we've got almost unlimited storage, you can almost archive things. If you can't delete it, can I delegate it? Can someone else take care of this? If so, forward that message. If I can't delete it and I can't delegate it, can I defer it? Now, the recommendation here, remember we're on that countdown clock, to clear through, to process our email. If you can take care of something in five minutes or less, you probably want to just do it, and take care of that email right then and there. If it's going to take you longer than five minutes, you want to defer it, which means schedule it on the calendar, don't leave it there. If you're using Microsoft Outlook, you can just drag the email onto the calendar, and then fill out the popup window of when you want to come back to that task. If you're using a Google calendar, as I am, then when you open an email, you're going to see, at the top towards the center of the screen, a drop down menu called "More", and when you click on the "More" button, there's a drop down item called "Create Event". That's going to open up the calendar, and copy that email text into a calendar entry. If I can't take care of it within five minutes, I hit "More", "Calendar Event", I look over the next few days, and schedule that ten minute, fifteen minute, thirty minute window to get back to somebody, and then it is out of my inbox. Finally, you do it. If you can't delete it, can't delegate it, and it's less than five minutes to do, then you're just going to do it. Those are the 4D's to burn through and clean up that inbox in record time. How do we apply it? I think this is pretty applicable information, but what are you going to do with it, I mean right away? The big take aways: shut off your email notifications. That can change your life right there. Go to unroll.me, you're going be shocked at how many automatic newsletters you're subscribed to. A lot of them, you didn't even do it. People are spamming you, putting your name on things. Maybe you bought something from an online store, and they automatically added you to their system. Go to unroll.me and clean out all those emails. Try the 321Zero system. If it sounds crazy, adjust it to your needs. It's designed to just get you out of the habit of checking throughout the day. Maybe checking, or processing email three times a day is too frequently, maybe you only want to do it once a day. Maybe you're going to say, "Kevin, this will never work. My boss, she demands that I respond to her within an hour, otherwise she's going to think I'm goofing off." Well, you might want a new boss, first of all, but, okay fine, set it up so that every hour, on the hour, you give yourself time to process email. If you say twenty-one minutes isn't long enough, give yourself thirty. If it's too long, give yourself ten. The idea is to break the habit of constantly checking, and you want to process your email in identified, scheduled times on your calendar. You'll feel great having all those inbox to-dos out of the way and scheduled, that whole Zeigarnik Effect, that stress effect of having undone things will disappear, and you're going to sleep better at night. Remember, just for this episode on email mastery, I created an instant download, 321Zero email master system, a little infograph. You can download it, print it, tape it up on your monitor, leave it next to your laptop, and it will remind you of the 4D's and the 321Zero system. I hope you will just text the word ACHIEVE to 44222, or visit the website, extreme-productivity.com. Come back for the next episode, because it's with my favorite high achiever. I'm going to tell you what Mark Cuban's number one piece of advice is, when it comes to productivity. Until next week, remember, master your minutes to master your life.…
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Extreme Productivity with Kevin Kruse

1 Stop Typing Notes And Start Writing Them By Hand 14:31
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Today, we’re talking about Richard Branson’s secret productivity tool and why you need to be handwriting your notes instead of typing them into your computer or tablet. Shocking, I know. What you’re going to learn: The tool Richard Branson claims he could not have built the Virgin Group without My favorite type of notebook The scientific reason why taking notes by hand is better than typing them into your computer or digital device Key Quotes: “The pen is mightier than the keyboard.” Read Full Transcript Dang, I'm feeling productive. How about you? Welcome to the show. I'm Kevin Kruse and I'm sharing tips and advice from my new book, 15 Secrets Successful People Know About Time Management: The Productivity Habits of 7 Billionaires, 13 Olympic Athletes, 29 Straight-A Students, and 239 Entrepreneurs. That's got to be the longest book title in history. In the last episode, we covered how George Bush, even while as a sitting president, was able to read 95 books a year. Today, we're talking about Richard Branson's secret productivity tool and why you need to be handwriting your notes instead of typing them into your computer or tablet. Shocking, I know. Hey, first I want to send you a quick start action plan so you can 10X your productivity. All you need to do to get it is send a text message to 44-222 with the word "achieve" or go to the website productivity-podcast.com. Now, let's dive in. It turns out that many, many of the greatest minds in history consider a notebook, a simple notebook, to be one of their prized possessions. Indeed, Richard Branson talks about this a lot. Obviously, Branson's the billionaire founder of the Virgin Group, very colorful character. He said once that the little notebook in his back pocket is his prized possession. He said, "I could never have built the Virgin Group to the size it is without those few bits of paper." Billionaire Aristotle Onassis, he was a big shipping magnet. He used to always give advice that he called his Million Dollar Lesson. He said, "Always carry a notebook. Write everything down. That is a million dollar lesson that they don't teach you in business school." Once you kind of know about this notebook secret, you're going to start hearing it everywhere you go. It's like when you buy a Honda Civic and then you see all the other Honda Civics on the road, it's the same kind of thing. I was listening just two days ago to an interview on the Mixergy Podcast with John Lee Dumas. Now, John Lee Dumas, of course, has his own podcast called Entrepreneur on Fire, but he was in the guest chair. He was getting interviewed. He was asked, "So if I called you at 5:30 in the morning, what would you be doing?" He said, "Well, I would be walking around the bay in San Diego, listening to podcasts, and you would see me with my notebook in my hand. I'd be jotting down ideas and takeaways and words of wisdom from the notebook." I'm paraphrasing there. Just two days ago, John Lee Dumas makes $3 million as a solopreneur and he brings up the fact that at 5:30 in the morning, going for his power walk, he's still got that notebook in his hand. People always make fun of me because I'm carrying my little black notebook around. I go out to lunch with friends, it's there. Business meetings, it's there. It's always with me just because you never know when you're going to get an idea, you're going to meet someone, someone's going to say something, and you don't want to rely on your memory. You want to write it down. The only time I break that rule is sometimes if I'm jogging outside or on the treadmill or something, I don't have the notebook on me, but I usually have my smartphone because I'm listening to a podcast or I'm pumping out some music. Sometimes I'll stop and I'll send myself an email, which in general, you don't want to do this as your normal practice, but if you have no other choice, then it's better to just send yourself an email with the little thing you thought of or the little note. Then, once you get back to your desk and you start working, it's like, "Oh yeah. I forgot about that." Then you transfer it into your notebook. What type of notebook is best if this super powerful tool is a notebook? What should you go out and get if you're not already using one? Well, for a lot of years, I was using a very large nerdy kind of, they call them an account style notebook. The brand name is Boorum and Pease, B-O-O-R-U-M and then it's P-E-A-S-E. You can type that into Amazon and see these big books. Now, they're large. They're hardcover. They're really cool, but they're kind of expensive and, again, they're large so they're harder to carry around. Here's a weird suggestion. Author, entrepreneur James Altucher, he uses waiter's pads, you know, those little paper pads that people will take your orders on. He says, one, they're cheap. They cost ten cents each, about the cheapest you're going to find for a pad of paper. He says it makes a statement to people that you're frugal with your money and they're a great conversation starter. What in the world are you doing taking out this waiter's pad? Where did you get that? Now, most people that I know, and I've switched over, they're using a moleskine notebook. Now, many of you probably just said, "Why did he just moleskine? Isn't it moleskin?" Now, it's true that most Americans call those little black notebooks moleskin. Officially, on that website, they have a blog page because everyone wants to know how you say the word. They say, "Look, you can say it anyway you want. There's no official right way." People who say moleskin, they often think it's M-O-L-E-S-K-I-N. They are forgetting that there's an E at the end of that word for that notebook. It's a French word, which means imitation leather. I can't speak French, but it's moleskine is like the French pronunciation. Sometimes you even hear people say moleskine with a little accent on the E. Officially, call it anything you want. Seth Godin, when I saw him talk once at a private event and he was talking about we all send signals as to what club we belong to, like if you have an iPhone, you're part of the iPhone club, he held up his little notebook and he said, "If you carry one of these, you're part of a tribe." He says, "If you call it moleskin, you're no longer in my tribe." Anyway, whatever works for you. Another popular group are field notes. They're literally called that. Field notes. You can get like a three pack for $10. That's the style that Richard Branson uses, like a really small, you just put it in your shirt pocket or in your back pocket of your jeans, real easy to carry around. The point is have a notebook to write everything down and don't use just loose pieces of paper that you're going to lose. The great thing about notebooks, I'm looking right now at my bookshelf, I've got, I don't know, twenty stacked up from the last fifteen years or so. It's kind of neat to kind of have a physical record, a journal, a diary, of your life and of your career to back and to just flip through the pages and to see, "What was I doing five years ago at this time of year? What about ten years ago? What were the books I was reading and some of my takeaway notes?" It's a great legacy to leave to your kids or to your partners or whomever that might want to see what you were working on or your words of wisdom and bright ideas over the time. The second thing I want to talk about, really quickly, is why you should always be writing notes by hand. With digital age, you go into a conference room at work, everyone's pulling up their iPads or their MacBook Airs and they're typing notes throughout the meeting. Well, I'm saying don't do that. Hand write your notes in a notebook or hand write them into your tablet. Before the haters start hate, hate, hating on this, first let me say that if you have dyslexia or some other learning condition that makes typing notes better for you than handwriting, then go ahead, do what works for you. I get a lot of hate mail on this issue. Do what's right for you. Before you just dismiss this idea, there was a research article called The Pen is Mightier than the Keyboard published in the journal of Psychological Science in 2014. Doctors Pam Mueller, Daniel Oppenheimer at Princeton University and UCLA, they did three different experiments. In the first study, they had students watch a TED Talk and then take notes and then take a test 30 minutes later. Now, half the people used a laptop to type the notes in from the TED Talk, the other ones wrote it out in a notebook by hand on paper. The laptop users and the hand-writers did score the same on the factual questions, but on the conceptual questions, the laptop-typers performed worse. Now, the researchers noticed that the laptop people were actually transcribing the TED Talk, like typing it out word-for-word, like a robot. They noticed that the hand-writers were having to take shorthand and summaries and only the key points. They said, "Listen, we're going to do the experiment again, and laptop users, just take notes in your own words. Don't transcribe it word-for-word." Results were the same. Hand-writers had better recall of the material on the test that was taken a half hour later. Now, other people say, "But yeah, if you take your notes on a laptop, you have a more complete set of notes and so when you want to review the material at a later date, study for that test at the end of the semester, you've got a full set of notes and that's going to be a better study resource." They did the test again. They delayed the test by over a week and once again, the hand-writers out performed the typers. This Princeton research and UCLA research just confirms what a lot of people had kind of instinctually had guessed. The act of taking notes by hand involves active listening, cognitive processing, and then recalling it to put it back down, record it on the page. People who takes notes with a laptop tend to just jot down the spoken words or the shortcuts for those words and they don't use the same mental work. The pen, the power of the pen, is mightier than the keyboard. What can you do with this information today? Listen, if Richard Branson swears by the power of a notebook, shouldn't you? If you're not already using a notebook or have one that you like, just go to Amazon.com. Get the moleskine or field notes or just type "notebook" or "journal" and get something that's pretty that you'll carry around with you. Listen, I am an Evernote user. I'm sure right now, until this point, all the Evernote users are going crazy. See, Evernote is a great note classification system, filing system. I don't think it's a great note capturing system. I will routinely write my notes in my notebook and then scan it or take a picture of it and send it in to my Evernote. When I'm online and I want to take a screengrab or copy an article, I will do that with Evernote and send it in to Evernote. I still have that paper-based notebook. There's some good hybrid solutions between these notebook companies and Evernote. I'm not against those. It's more important to just be using a notebook system and to be handwriting as much as possible. All right. Once again, I got an infographic to help you get the most from this advice. It's called Get the Most From Your Notebook. You can download it right now, within a minute. Just send a text to 44-222 and the text is just the word "achieve" A-C-H-I-E-V-E or go to the website productivity-podcast.com. Extreme, a little hyphen, productivity.com and download Get the Most From Your Notebook Infographic. It includes my own personal note system, my little symbols and things that I use. Listen in to the next episode. Please come back to the next episode. I'm going to cover the seven steps you can take to cut your email time in half. It's doable and there's good research that shows this will work. Cut your email time in half. Hallelujah. Till then, remember master your minutes to master your life.…
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Extreme Productivity with Kevin Kruse

1 Former President George W. Bush Secret To Work-Life Balance 15:34
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Today I’m going to talk about how President Bush read 95 books a year and how his productivity secret will enable you to leave work at a decent hour and enjoy your personal time stress free. What you’re going to learn: Why successful people always seem so calm and stress free (and their secret to achieving this) How to leave the office at 5 PM, EVERYDAY Key Quotes: “There will always be more to do and more than can be done.” “There will always be another crisis, another fire. Life is a marathon. Life needs to be balanced .” Read Full Transcript Hey there everybody. Kevin Kruse here and I'm sharing the surprising things ultra-productive people do differently. Based on my original survey research of thousands of working professionals and on my interviews with over 200 super high achievers. Now in the last episode I shared the nine step cure for procrastination and today I'm going to talk about how President Bush read 95 books a year and how his productivity secret will enable you to leave work at a decent hour and enjoy your personal time stress free. First remember you can get the quick start action plan that includes the one-page tool that millionaires use to schedule their day just by sending a text message. Send the word achieve A-C-H-I-E-V-E achieve to the number 44222 or go to the website productivity-podcast.com. Have you ever wondered how the world's most important people always seem so calm, stress-free, so fully present in the moment. In other words they are completely opposite of who I used to be when I was starting and running companies back when I was young and dumb in my 20's. Things go so bad. Business was going well but at a tremendous cost. I didn't know how to be productive. I would literally be jogging down the hallways, the hallways in my own building, racing back to my office to jump on a call that had just come in or to make the next meeting. That's how tight the schedule was. I was physically jogging through my own office. I can visually distinctly remember so many times when I would be driving to work or driving back from work or in to the office and I would have a sandwich in one hand and my mobile phone in the other and I'm steering with my knees. Not a good idea. Children do not try this at home. I used to go round and my constant state I always tell people I was fatigued, I was frazzled, I was so frustrated, I was totally F'd, the three F's. Worst of all and I bet you can relate, a lot of you out there can relate. I was on this emotional yo-yo between guilt and stress. If I was working late in the office I felt guilty that I wasn't home with my family. Then Sunday when I'm sitting on the floor with my toddler stacking blocks for hour after hour I'm jumping out of my skin inside stressing out that endless to do list. I got so much to do and here I am stacking blocks for 2 hours this morning. Guilt or stress. Stress or guilt. Yet so many of the super high achievers around me didn't have that going on at all. I started to talk to them, investigate, how do you have time to train for a marathon, to go golfing every weekend, to be reading books all the time, to sit across from me at a lunch meeting and be completely focused and mindful of me and the restaurant and the food and not even worrying about your smart phone or text messages or what was going on back in the office? This is an interesting story that caught my eye and it stayed with me. Back in 2008 Karl Rove, that republic political strategist, he wrote an article for the Wall Street Journal and Rover had been working for President George W. Bush and in this article Rove talks about a little competition between him and the President. This is what Rove described. He says, "It all started on New Year's Eve in 2005. President Bush asked what my New Year's resolutions were. I told him that as a regular reader who'd gotten out of the habit my goal was to read a book a week in 2006. Three days later we were in the oval office he fixed me in his sights and said 'I'm on my second where are you?' Mr. Bush had turned my resolution into a contest and the outcome of the bet, at the year's end I defeated the President 110 books to 95. My trophy looked suspiciously like those given out at a junior bowling final. The President lamely insisted he had lost because he had been busy as the leader of the free world." This article blew my mind. The leader of the free world, the President of the United States has time to read 95 books in one year and Karl Rove, a very powerful important man in his own right, he read 110 books in one year. I was totally blown away and you know the President of the United States, imagine what his calendar must look like. How many meetings are scheduled? How much time is needed to ponder all the decision that have to be made? You know that at the end of every day there's still more foreign leaders to call back and to influence, more CIA briefings to read, more campaign contributors to call and suck up to or more wounded veterans to write letters to, voters to rally. There's so much to do and there's a ticking time clock. Presidents must feel tremendous pressure in their first term. They've only got four years to deliver some goods otherwise there won't be a second term. In their second term they've only got four more year to leave a legacy. How will history remember them? Their minutes count and yet they're reading 100 books a year. How can this be? I didn't talk to President Bush. He didn't return my email I did try. I'm sure he valued reading two books a week because to him it was important. It was a way to relieve stress or to get smarter or to just have some fun. He knew that learning and recharging the batteries, his batteries, was an important task. This is what all the Olympic athletes told me that I interviewed for the book. They said very often the thing they can do to get closer to winning a gold medal is to take a nap. Didn't really talk about it as napping or sleeping or being lazy. It was called recovery. In short President Bush had clearly defined what he valued in his life and he allocated his time accordingly. He didn't respond to endless calls for attention, the endless to-do list. He figured out what was important. He knew that life was marathon not a sprint and he just allocated for the long haul. A life changing quote from the book High Output Management from Andy Grove who was the founder and former CEO of Intel, High Input Management. He talks about he goes home at a reasonable like 6, 6:30 every single day. Doesn't matter what's on the to-do list, doesn't matter the crisis of the day. He said basically he goes home when he's ready to go home not when he's done because he's never done. He says there will always be more to do and more than can be done. It's simple words but when you really let that sink in, when you realize you're never going to catch up. There will always be more things you could do. It just changes the way you think about your time. When I was running around totally F'd, I had a believe system that the next items on my to-do list was more important than other items in my life like my health, my marriage, my kids, helping other people. I didn't have this consciously in my mind. It was subconscious but you can't argue with it because you looked at how I spent my time. I spent 100 hours a week desperately working to grow my business because of my because of my passion to make money and to achieve financial independence, to be an entrepreneur. I probably gave, I don't know, 10 hours a week to my family? In those 10 hours, how present was I when I was constantly thinking about work? Physically how much energy did I have to have fun with my kids or to connect with my wife when I was just totally exhausted and wanted to sleep. I'm sure from their perspective it was like hanging around with a zombie, me shuffling through the hallways and kind of groaning and drooling as they tried to tell me about their day or whatever it was. I didn't have it all right because I just always felt I could solve the problems. There's a crisis I could fix. There's another thing I could do. I didn't set limits. Listen, I know now a lot of self-made millionaires, guys who started and sold their companies or went public or whatever. On the outside they all look great with their $100,000 sports cars and race horses or they collect art or they have articles written about their success in the business magazines. I know a lot of those guys who have completely messed it up. My friend Alan who had a heart attack in his 40's and his doctor said, "Here's the number one thing that you need to do to not die. Stop eating pizza." That stinks because I really like pizza. He had to completely-he almost died. May die young from another heart attack and completely had to change his lifestyle. Tony has a teenage son who's a phenomenal young man and his son doesn't speak to him anymore. That's his relationship with his son. Ned blew up his marriage to the point where his grown daughter didn't even let him come to her wedding. He wasn't even invited to his own daughter's wedding. I've got two teenage daughters. I cannot imagine the pain of being disowned by them not being able to walk them down the aisle. I can think of almost nothing worse. You can never catch up. You can never get it all done. There will always be another crisis, another fire. Life is a marathon. Life needs to be balanced. The solution, the take-away from President Bush reading 95 books a year is that you need to think about and identify what do you value in your life recognizing that life is a marathon and then allocate your minutes your 1440 a day to those areas. You might value your health not just because people say you should but it's going to give you more energy. You're going to think and perform better. You're going to take fewer sick days and yes hopefully you'll live longer. You might value time with your family because you feel happy when you feel connected to people. You feel good giving love and guidance to your kids. We need our families when we get low in times of crisis. We need our families to celebrate with. Why are we doing all this if we can't celebrate and enjoy it along the way? You know what, for those of you who think, "Oh, I'll connect with my kids when they're not toddlers when they're older when they can speak more like adults." Believe me, if you're trying to connect with your kids for the first time when they're teenagers ain't going to work. Figure you'll connect with them when they're adults and you're retired, it's too late. They've connected with other people in their life. Connections take time. You might value hobbies, golf, scrapbooking, reading, whatever it is because that helps you to recharge. It's okay to have fun and listen there's no judgment here. If you truly value business and financial success maybe you're not married, maybe you don't have kids, maybe you're an introvert and you don't have a lot of friends and you get charged up by your mission, your passion which is your business, good, but just be intentional about it. I was not intentional. I was working 100 hours a week and it felt like I was running from a freaking grizzly bear nonstop for 5 years. Be intentional about what you value in your life. Realize that it's a marathon and then allocate your time accordingly. This year I'm going to read at least 52 books. How about you? All right that's another episode of the Extreme Productivity Podcast. If you want to instantly download the one-page planning tool that millionaires use to schedule their day you know what to do. Just text the word achieve to 44222 or to go extreme-productivity.com. Listen in to the next episode where I'm going to reveal Richard Branson's number one tool for success. He said he would not have been able to build the billion dollar Virgin Group without this tool which actually costs just a couple of bucks. Tune back in and I will let you know what his secret to success is. Until then, remember master your minutes to master your life.…
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Extreme Productivity with Kevin Kruse

Today I’m going to give you the cure for procrastination. What you’re going to learn: Why you’re procrastinating The 9 steps you can take, today, to overcome procrastination Key Quotes: “Plan to settle for good enough.” “Take small actions and they will build upon each other.” “I am worse off when I put it off.” Read Full Transcript Welcome back you high-achiever you. I'm Kevin Kruse and I'm sharing the truth bombs from my 200 plus interviews with ultra-productive people like Grant Cardone, John Lee Dumas, Neil Patel, James Altucher even Mark Cuban and so many others. Last week I shared why we must stamp out the evils of procrastination. I shared the 4 procrastination personalities. Which one are you by the way? The postponer, the perfectionist, the punisher, or the politician? Today I'm going to give you the cure for procrastination. Listen up, take some notes, share out the wisdom on social media maybe, I'd appreciate that. First I want to send you a quick start action plan that includes and inforgraphic on procrastination and how to cure your procrastination. It's instant download just send a text message. Text the word "Achieve" to the number 44222 or go to the website productivity-podcast.com. I don't want to procrastinate, I want to dive right into it. We need to cure our procrastination for so many reasons. Certainly to help us with just life maintenance like getting our car's oil changed on time. Getting our teeth cleaned every 6 months, and dental hygiene is important. I get most excited about sharing procrastination around our big hairy audacious goals. I want you to finally write that book you've been thinking about. I want you to run that marathon you've been dreaming of. I want you to, whatever jump on Match.com and find the love of your life. Whatever big things that you've been putting off I want you to overcome your procrastination and take action. Here's the 9 steps. First step is just to recognize it. What have you been procrastinating on lately? Are there certain things, tasks, activities that you always procrastinate? What are you weak spots? When do you fall prey to this problem? The second step is to reflect. Why am I procrastinating? What is it about this thing? It is just because it's boring and you'd rather be doing something more fun or is it that you're afraid you are actually going to achieve it and that's going to change your life in some way. This is a challenge to your self-identity or a challenge to your relationship structure. Think about that a little bit. Third, reflect am I over-estimating the unpleasantness involved. Most of procrastination is behavioral, they say about 60%. We think it's going to be more fun to put something off. My own research and others show we are happier when we procrastinate less. A lot of this is in our mind. Things tend to not be as painful or boring as we think they're going to be. Going right along with that is step 4, which is just, know that when you take action on it your mood will automatically change for the better. A lot research on this and I've seen it myself. Sometimes I'm feeling the pressure to turn in a book manuscript and maybe I've got to do a rewrite and all the fun of the first draft is gone now I've just got to cut stuff out and look for grammar and typo problems. It sounds kind of boring I'd rather be off writing the next book. I start to do that negative self-talk. Then once I dive in whether that's doing a second draft of the book or creating slides for a speech all of a sudden I start to have some fun with it. I'd come up with some new material or some new research. I just feel good about improving my work and it isn't ever as bad as I thought it was going to be. Now step 5 this is a powerful one but it's kind of hard to explain. It's kind of tricky. It has to do with rebalancing or reframing your thoughts around pain and pleasure on the activity. Let me do my best here. We tend to, when we think about an activity whether it's going to the dentist, or going to the gym, or whatever it is. We tend to kind of have this mental scale. How much pleasure will we get out of it? How much pain are we going to get from it? When the pain side lowers that scale, weighs more than the pleasure then it's like, I'd rather jump on Facebook than do that thing because it feels painful, or boring, or whatever. A powerful technique is to reframe your pleasure and pain equation not around doing the task, but on not doing the task. Let's do the silly example about going to the dentist. Normally I would think about going to the dentist and I would say, well look, I mean, the good thing about going to the dentist is it's good not to have cavities, and my smiles going to be a little brighter. I know I should, but on the pain side it's mildly uncomfortable to get your teeth cleaned and it's taking time out of my busy week. It's going to cost me some money, maybe some co-pay or whatever. I think, those negatives are slightly outweighing the positives I'll do it next week or next month or what are the odds I'm going to get any cavities. I'll just put it off and procrastinate it. Now imagine I reframe it and I say, what's the pleasure, the benefit, or the pain, the cons of not going to the dentist. Well, I can try to self-talk my way into this new frame, what's that equation look like. Well, if I don't go it's true it will more fun doing something else than going to the dentist. I'll be a little more productive and it's going to save me some money if I don't go. Those are all good things. If I don't go to the dentist and I get a cavity then that visit to fix the cavity's going to hurt so much worse down the road. It's going to cost me so much more to fix the cavity than just the co-pay for the cleaning. If I don't go for a while and my teeth start to get a little nasty, or yellow, or and my smile isn't so good. All of a sudden that's my ego and my self-image I'm attaching. Now I realize, yeah the benefit of not going to the dentist it's true I save a little time, money, productivity. The down side is a painful cavity in that chair with more money. I'm not going to risk that, let me just call the frickin dentist and make an appointment for next week and get it done. It's about reframing around not doing an item. Step 6, this is for the perfectionist out there. Plan to settle for good enough. I know it's easier to say it than to do it. This is something the software industry knows. Engineer, software engineers have this saying, "That shift is better than perfect." The software's never perfect and that's why whether it's Windows on your computer there was Windows 1.0, 2.0 all the way up to 10.0 whatever in incremental improvements along the way. Whether it's an app your Facebook app or your Snapchat app. I mean there's constantly new releases it's never perfect, it's never done. Take that mindset and when I have to do that with my books, my books are never done. I mean, every time they're published I think, oh my gosh I now think something different than what I wrote on page 55, or I've got better material for chapter 10, or I found 7 more resources for the appendix. I'm always improving things, but now I realize listen getting a good but not perfect out there is better than never getting a perfect book out there at all. I think about it like software, okay once a year I'm going to go through all my published books and update them again. What's an equivalent around I don't know health. I'm not going to wait until I have the perfect plan and the perfect meal plan. I'm not going to wait until I know I've got an hour a day for 5 straight days to go to the gym. I'm just going to start imperfectly. I'm going to go the gym and I'm only going to do 1 or 2 stations in the 6 station circuit workout because that's all I got time for. That's all I can handle right now. I'm going to start now I'm not going to wait for perfect. Step 7 this is just fundamental. You need to learn how to take your big hairy audacious goals and break them down into bite size chunks. Nobody knows how to write an entire book. How do you do that? You just do it by writing a page at a time. You just start where you can. Take small actions and they will build upon each other. As we've already reviewed in this podcast if you really want something to happen you have to schedule it. Schedule time for those items that you procrastinate on. Put them as early in the day as possible so the rest of life doesn't knock them out of that slot. Finally step 9 it's kind of, it sounds like very Zen but the people who consistently ... All the people I've met and I've interviewed who consistently go to the gym every day and hit their workouts. Who write a 1,000 words a day on their next book. Who whatever is important to them they're hitting it every single day. It becomes a habit so they don't think about it. You don't think, you do. Peter Brackman is an author, who business author, who kind of instills a lot of his writing with wisdom and advice more from Eastern practices and philosophies. He talks about rituals and habits. You don't think about brushing your teeth in the morning or brushing your teeth before you go to bed at night it's just part of your routine. There's no thought about it, like what's the pro or con about brushing my teeth. I think I'm going to check Facebook for a while and not brush my teeth. You just do it. That's the other thing once you commit to something don't think about it. You just roll out of bed, your stepping on your shorts, and your shirt, and your sneakers. You slip them on and before you even wake up you're out the door and fast walking around the block which turns into a jog. You're not thinking you just do. Practically speaking what does this mean to you. How do you cure procrastination? Listen, whether it's the small stuff or the big stuff just say, what am I procrastinating on and why? Am I over estimating how bad, boring, or tough it's going to be? Once I start it's probably going to feel a lot better. I might actually like it a little bit. I'm going to reframe, I'm going to realize all the negatives of not doing the task. That's what I'm going to do is reframe it. I won't be a perfectionist, I'm going to make sure I just take small steps even if they're imperfect I'm going to settle for good enough. Take my big projects break them down. Put it on my calendar and I'm just going to do it and not think about it. Some people swear by self-talk and giving themselves an anti-procrastination mantra. I know a lot people that take that Nike slogan "Just Do It." The author of "Miracle Morning" Hal Elrod once wrote that he tells himself, "If I do it, it will be done." If I do it, it will be done and that's going to feel fantastic. Just get it over with. I like to say, I like to remind myself, "I am worse off when I put it off." I am worse off when I put it off. That's what the research shows we think we're going to be happier sitting on the couch surfing channels instead of working on that report or whatever it is we don't want to do. The reality is we are happier when we just do it and get it done. Okay, thanks for joining me on this episode of the Extreme Productivity Podcast remember download the procrastination share infographic, you're going to handy cheat sheet from the last 2 episodes. Just to get it text the word "Achieve" to 44222 or go to the website extreme-productivity.com. By the way did you know that President George Bush used to read 95 books a year while he was President? How'd he find the time to do that? How can his time management secret help you to make it home for dinner? We'll cover that in the next episode, until then remember master your minutes to master your life.…
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Extreme Productivity with Kevin Kruse

1 The Four Procrastination Personalities 12:20
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What you’re going to learn: The 4 different causes of procrastination How to identify your own personal procrastination personality Key Quotes: “Seize the future by seizing the present. Start procrastinating tomorrow.” – Zig Ziglar “Nothing beats the timely pursuit of one’s intentions. It is the measure of success in life.” – Clarry Lay “When we procrastinate, it interferes with our happiness and drains us of our energy.” – Kevin Kruse Read Full Transcript Hello, everybody. I am glad you made the time to join me. You didn't find the time, you didn't have the time. You made the time to join me. I'm Kevin Kruse and as you know I interviewed Mark Cuban and other billionaires, over a dozen Olympic athletes, and hundreds of successful entrepreneurs to uncover the real secrets to time management, which I'm sharing with you. Last week I explained why millionaires don't use to-do lists, and today we're talking about the four different causes of procrastination, and you'll discover your own procrastination personality. First, I want to send you a quick start action plan that includes the one page planning tool that millionaires use to schedule their day. All you need to do is text the word "Achieve" to 44-222, or just point your browser over to the website productivity-podcast.com. Procrastination. Even the great struggle with it. Let's review some wise words. Napoleon Hill, author of Think and Grow Rich and bestselling success, self-development author of all time, he said, "Procrastination is the bad habit of putting off until the day after tomorrow what should have been done the day before yesterday." Zig Ziglar once said, "Seize the future by seizing the present. Start procrastinating tomorrow." That's funny. Of course let's not forget my annoying cat Oscar, who says all the time to me, "Stop goofing off and come feed me now." It doesn't matter if he just ate. He says that to me all the time. Back on a serious note, professor Clarry Lay at York University, he specializes in the study of procrastination and he believes, he says, "Nothing beats the timely pursuit of one's intentions. It is the measure of success in life." He believes the timely pursuit of one's intentions is the most important indicator of success. He says it's more important than general performance, prestige, a bigger predictor than your grades in school. All of those things are secondary to one's commitment to prompt action. Know what you want to do and take prompt action on it. Everyone procrastinates at some point. They say 20% of us are chronic procrastinators. We procrastinate so often that it's having a negative impact on our happiness and on our lives. It is an important thing because it's certainly, procrastination, puts off achievement of our big dreams, our big, hairy, audacious goals. Procrastination is the enemy of that novel you want to write or that marathon you want to run or the career change or the job change that you want. We so often procrastinate health related things. Going to the gym or eating a healthier diet. If we can overcome procrastination on our health behaviors, well then we are going to end up with more energy and productivity just from that one change. In year 2015 I did a original research study over 4000 working professionals, looking at procrastination and other productivity habits. People who rarely procrastinate report high levels of not just productivity, which we would assume, but also higher levels of happiness and energy. When we procrastinate, it interferes with our happiness and drains us of our energy. To beat it, let's start by making sure we understand it. There're four major reasons why we procrastinate. The first reason is behavioral. This is the most common reason. The behavioral reason, it's when we do something, or that we tend to pick something that's more pleasurable or less painful to avoid doing the hard or the painful or the boring thing. The people who have this behavioral type of procrastination, they say they pursue their wants instead of their needs. You know, they chase what feels good instead of what is good for them. That's the first type of procrastination. The second type, it's a cognitive issue. It's a cognitive challenge around time perceptions. Basically it's saying we can't estimate time very well if we've got this problem. A big school project that's due at the end of the semester in two months, we don't really understand what that means, and so as the days tick away, we don't have this concept, this cognitive concept of how much time is left and how much time we need to spend to get that project done. Now, the third type of procrastination is another cognitive defect. It's called cognitive sensation seeking. It's when we have a constant need for stimulus. That could be social media stimulus. "Oh, we just got to get on Snapchat and see what story got posted." Or we're always partying because of all the stimuli, whether it's substances or socializing that happens there, or we're constantly eating and stimulating ourselves through food and things that we drink. Basically it's a cognitive defect where we just are constantly chasing the thing that feels good in the moment. The fourth and final type of procrastination, it's a subconscious personality issue. We think deep down, subconsciously or unconsciously, that if we achieve certain things, if we do certain things, it might change the sense we have of our self. It might change our self-identity or we think it might change the way other people treat us. We're afraid to rock the boat around the people in our lives. "Maybe I'm going to write a book and my friend won't like it." "What if I get my MBA and get a big raise at work, and suddenly I'm making more money than my husband? Maybe he's not going to like it. Maybe it'll change the dynamic in our relationship." It's all these what ifs that might be holding us back. Those are the four reasons. One behavioral reason, two cognitive reasons, and one is a subconscious reason why we procrastinate. Procrastination has nothing to do with being lazy. It's one of these four underlying reasons. Researchers, to make this more accessible, they've labeled them. They call them the four procrastination personalities. That first one, the behavioral one, they call that the Postponer. About 60% of all procrastination is this form. We are the Postponer. We're pursuing our wants instead of our needs. Again, that's just a behavioral issue. The second type they call the Perfectionist. It's the type of procrastination where you don't want to start something because it's never going to be good enough. Why start something if we're never going to finish it? It's a perfectionist type of behavior. Third, the Punisher. It's where you're the one that you're punishing yourself with self-talk about how painful an item's going to be. You want to have positive sensations and emotions all the time and you're going to punish yourself by thinking about how negative it is going to be to do one of these items that you should do. Finally, that subconscious need to make everybody happy, to not rock the boat or change our identity and place in a social structure, they call being the Politician. You want to please everybody. You don't want to be disagreeable or challenging. What does this mean to you? How can you apply it? Basically, the first step to overcoming procrastination is to understand it and to identify what is it that you're procrastinating on, and what type of procrastinator are you. Listen to yourself talk when you catch yourself procrastinating. If you're a Postponer your self-talk is going to say, "Oh, that's so boring. I don't want to do that." You sound like a little kid. "I don't want to." I got three kids so I hear that a lot. "Clean your room." "I don't want to." If your self-talk is that of the Perfectionist you're going to say, "It's not good enough" or, "I need to wait until everything's all lined up, and I can do it right. I'm going to wait until I have more time." You're always waiting until that perfect moment. The self-talk of the Punisher is more like it's hopeless. "Why should I even bother doing that? That's going to be so painful. That's not going to matter." Then finally the Politician is self-talk about other people. "What if Joe doesn't like it?" "What's everybody going to think about me if I actually carry this through and do publish my novel or whatever it might be?" "What if people laugh at me when I tell them I'm going to run a marathon this year?" That's the self-talk of a Politician. Listen to or own chatter and try to figure out what type of procrastinator are you. What's your procrastination personality? In the next episode, I am then going to share the nine step guaranteed cure for procrastination. Thanks for joining me on this episode of the Extreme Productivity Podcast. Remember, if you want to instantly download your quick start action plan, including the procrastination cure infographic ready to print and leave as a handy reference, just text the word, "Achieve" to 44-222 or visit extremeproductivity.com. By the way, did you know that president George W. Bush used to read 95 books a year while he was still in office, while he was the president? How did he find time to do that? And how can his secret help you to make it home in time for dinner? That's what we're talking about on our next episode. Until then remember, master your minutes to master your life.…
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Extreme Productivity with Kevin Kruse

1 Why Millionaires Don’t Use To-Do Lists 18:49
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Today, we’re going to talk about why high achievers and ultra productive people don’t use to do lists and what they use instead. What you’re going to learn: The truth about to-do lists and why they’re making you unproductive and stressed out What millionaires and high achievers use instead of to-do lists How to use the same tool to get your own goals accomplished on time Key Quotes: “Throw away your to do list. Toss it out the window, burn it, stomp on it, tear it into a million pieces and toss them into the wind like confetti.” “You run the day or the day runs you.” Read Full Transcript Hey, hey, welcome everyone. I’m Kevin Kruse and I interviewed over 200 self-made millionaires and successful entrepreneurs—like the cofounders of Facebook, Zynga, Groupon, Atlassian and also successful solopreneurs like Pat Flynn and John Lee Dumas all to discover their secrets to extreme productivity. In the previous episode I gave you simple questions to zero in on your Most Important Task and talked about the power of proper priorities. Today we’re talking about why high achievers ultra productive people don’t use to do lists! But first, if you want to 10x your productivity grab your smartphone and text the word ACHIEVE to 44222 and I’ll send you The 1-Page Planning Tool That Millionaire’s Use To Schedule Their Day. Just text ACHIEVE to 44222 or you can visit the website productivity-podcast.com to download the 1-Page Planning Tool that Millionaire’s Use To Schedule Their Day and other bonuses. Let me ask you this, do you really think back in the day Steve Jobs just kept a running task list in his pocket and would pull out that little piece of paper and ask himself several times a day, what's my next action? If you are not a Steve Jobs or an Apple fan, put in whoever your productivity superhero is, whether that's Bill Gates or Michael Dell or any of these kinds of guys. Do you think they're just running around with that long to do list picking things off throughout the day? Let's get out of business, do you think extreme athletes, professional athletes are working and running their life off a to do list? Does a quarterback say, "Wow, I got a big game on Sunday, let me wake-up and look at my to do list and get to it?" That's not how they work, that's not how they live. To-do lists should be called, nagging wish lists. A whole bunch of tasks that you hope to accomplish, you think you're supposed to accomplish but you don't have a specific plan as to when you're going to get it all done. How many things on your current to-to list, be honest, have been there for days or even months. There was a time when I had some items on my list for more than a year, like you know, get the 2012 family photo album done. I think that was on the list for several years. Research was done in 2014 and was published in a guide, if you want to start googling around. The Busy Person's Guide to the Done List and they found that 41% of to do list items are never completed, 41% are never completed. 50% of the to do list items that are completed are completed within a day and many of those within an hour of it being written down. It's almost like, we write it on the to do list and then cross it off right away so we can feel productive. Here's the problem, to do lists are, it's a technology that's 120 years old. The story goes that to do lists were invented by a guy names Ivy Lee. He was a consultant that was hire by Charles Schwabb who was running U.S steel at the time and Schwabb said, " Hey. I want my executives to get more stuff done, you know, to be better with their time." Ivy Lee said, " All right, here's the answer, at the beginning of the day, I want you all to take out a piece of paper and write down 6 things that you'd like to do and start working on the first item and then work on it until it's done and then move on to the second item and keep going through your list until it is time to go home." Well, that sounds really quaint. Only 6 items and work on stuff until it's time to go home but that was 120 years ago. When people worked an 8 hour day and was more about put clock in your time in instead of this round the clock, never ending cycle. You know the world was round and not flat, meaning you worked in one time zone and not multiple time zones. It wasn't as competitive, these were companies and businesses that had monopolies. Every executive had their own secretary, you know, called secretaries back then. It was just a completely different time and look, to do lists work today if you don't have much to do. If you only have a handful of things to do, sure write them down, cross them off. For most of us, we're talking about high achievers, we're talking about extreme productivity. How do we get in the top 10% or even 1% when it comes to getting things done? This shows why, people always ask me, "Does the world really need another time management book? Why are you working on that Kevin?" The fact that we've been taught to use to-do lists all this time, all the books are about to-do lists, all the time management courses are about to-do lists and yet, here we are. Do you feel any less stressed? You know, we're over-scheduled overworked and overwhelmed. I like to say, "We're fatigued, we're frazzled, we're frustrated, we're totally effed because of the to-do list." Listen, to do lists they're the graveyards of important but not urgent tasks and the reason why is even when you try to prioritize them, we don't distinguish our to do list. What is going to take a few minutes vs. what's going to take an hour or more so we generally just say, "What are we going to tackle next?" And we gravitate to the ones that are real fast, you know the ones the we can cross off within the hour. It makes it really easy to work on the urgent stuff instead of the important, Ooh, this feels like it's a burning fire, let me work on that. To do lists also cause undue stress, the psychologists call this the Zeigarnik effect. When our minds, when our subconscious knows we got stuff to do and there's no plan to do it, it eats at us, it stresses us out. That's why at night we go home and we're exhausted and we collapse in the bed and then we can't fall asleep. You know we've got insomnia because out brain's churning on all those things that we still have to do. What's the answer? Highly successful people don't have a to do list but they have a very well kept calendar. Ultra productive people live from their calendar. Now you're probably like disappointed with the surprise answer but sometimes the simple stuff is hard to implement and still life changing, career changing when it's done right. This was one of the most consistent messages I got from all of the people I interviewed, from all the research. If you truly want to get something done, if you truly plan on doing it, put it on your calendar. Jordan Harbinger, co-founder of the Art of Charm, its a podcast and a school and course that teaches people networking and relationship skills. He told me this, he says, "Listen, use a calendar and schedule your entire day into 15 minute blocks. It sounds like a pain but this will set you up in the 95 percentile as far as organization goes. If it's not on the calendar it doesn't get done. If it's on the calendar, it gets done no matter what. Use this not just for appointments but for workouts, calls, emails blocks et cetera." Notice the 15 minute blocks ultra productive people know the power of 1440. There's 1,440 minutes in a day. It's true that by default Outlook and Google calendar is going to open up an event for 30 minutes or 60 minutes. Change that. You can change that in the settings done to 15 minutes. Marissa Mayor runs 10 minute long meetings because she is doing so many meetings. Serial entrepreneur, best selling author Chris Ducker told me what's his secret to success? What's his secret to productivity? "I simply put everything on my schedule, that's it. Everything I do on a day to day basis gets put on my schedule, 30 minutes of social media, on the schedule, 45 minutes of email management, on the schedule. Catching up with my virtual team, on the schedule, quiet time to contemplate and plan, on the schedule." Shannon Miller, won more Olympic medals than any other gymnast. She told me that she learned it back when she was an athlete and she's doing it now that she has, you know, her own business. She schedules her life down to the minute. CEO of LinkedIn, Jeff Weiner wrote a blog post about this, about how his entire day is scheduled and he schedules buffer time. 30 minute blocks throughout the day for him to catch up or to sit quietly and to think. To regroup so that he's not running around like a crazy maniac. He says, "It felt like a luxury, I felt guilty about it at first but being mindful, being present, being strategic, focused on the right things is the right thing to do." When you move from a to-do list to a calendar, all of a sudden you can manage distractions so much better. You know you're not checking email throughout the day as thinking you are being productive when really it's just a procrastination technique. You're not checking in to Snapchat or Facebook or Twitter throughout the entire day. You can process social media, you can process email but you've got a time for it and limits on it. Listen, I know I am going to be doing social media 30 minutes this afternoon, so I am not going to hop on it 50 times between now and then. The other reason why putting everything on your calendar is so important and effective is it makes sure that the urgent items don't erase the important items. Think about Jeff Weiner and Chris Ducker, they're even scheduling their quiet time, their creative time, their strategic time. Now I talked about in the last episode, Identify your most important task and time block it. You should have at least an hour, if not 90 minutes or 2 hours of a recurring time block, five days a week on you calendar. Okay from 9-10:30 that's MIT time and I'll jot in the specific MIT on a day to day basis but it's just time blocked there. Don't ask me to have a coffee meeting at 9:30 in the morning because that's my MIT time. The other reason when you time block all of your work and life activities is that it makes it more realistic in terms of saying yes to items or saying no to items. "Oh, you want to get together and catch up and pick my brain over coffee. Hey, sure I'd love to do that, that's great," but instead of saying, "Yes let's do it tomorrow because there is a blank slot on my calendar" and now pushing all my to-do list down another 2 hours at least because I've now got this coffee time. I'm going to open the calendar and if the time slot isn't available tomorrow for catching up with people or for networking or whatever you want to classify that. I'm going to say, "You know what, we can grab coffee but all of my calendar is full until 3 weeks from now. How's Friday the 21st at 10 am, I've got a time block there?" That was something I learned from Dave Kerpen, he said, "Listen, I value making new friends and getting back to people including strangers, so I don't just ignore all of those emails that come in. People saying, hey can I pick you're brain. Can we jump on the phone. I just time block it. I've got 1 hour a week dedicated to talking to random people on the phone and when someone asks to get together, I send them my calendar link and they get into the first slot. If I got 15 minutes free this Thursday, fantastic but maybe I'm booked up for the next 5 weeks." He's not saying, "No." He's not saying, "I never do that thing." He's allocated time for it, whether that's an hour a week, a day week, whatever you want to do and then when it's full, It's full. When you really get in tune with time blocking on your calendar, you can look at your week and see your true values. They say we can tell what a person truly values by looking at their checkbook and their calendar. You know, how are they spending their money? How are they spending their time? You say that you value your marriage? Well, why don't we see date night time blocked on your calendar once a week? You say that your kids are one of the highest priorities and values but have you already put all of their soccer games on to your schedule for the season? Did you already time block all of their practices and their dance performances and all of those things? Why is that not on your calendar? You say that in my own case, something I learned, I value my team members both because I want to coach them and help them from a humanistic reason and because it makes sense. You know everybody that reports to me, if I can upgrade their skills quickly, then they're going to do better for my business. Every Monday, I time block one on one time for each of my direct reports. Now look, they might not get a whole lot of my attention Tuesday through Friday because I have other time blocks but they know they are always going to get my attention, one on one for 30-60 minutes every single Monday. I value my health so I time block 60 minutes of workout times on a daily basis. Another thing is once you've identified your values, you've time blocked all of this, then you need to protect the time like it's a doctors appointment. You know someone wants to get together. Your boss wants to talk to you, it's like okay I can but I got a doctor appointment can we do it another time? If not it's okay, I can reschedule. That's the other take away. You don't just cancel your doctor appointment, you reschedule it. I think you've got the idea and it's amazing. Once you've put everything from your to do list on to your calendar, that Zeigarnik effect disappears. Your subconscious knows yeah you've got a lot of stuff to do but there's a plan for it. You've got a time already allocated on this day and this time, you're going to work on it. All of a sudden that insomnia and all that chatter in your subconscious goes away. How do you apply the really specifically? If you are not already using an online or digital calendar, I suggest you get one. I use Google calendar. In the past I used Outlook calendar. There's great calendar apps. Just pick something that can be synchronized across your devices that's available online remotely that you might want to share with some virtual assistance or your admin or some partners and then look at your to do list. Take all those items on your to do list and schedule time to get them done. Even if it's a non-urgent non-important item, lie work on the family photo album or whatever that is. Okay, put it 3 months from now and on a Sunday afternoon get It all out of your mind, out of your to do list piece of paper and get it on your calendar and throw away that to do list. Toss it out the window, burn it in the fireplace, tear it up and you know, yell hip, hip, hooray and toss the confetti in the air because now you are gong to sleep well tonight knowing exactly what you need to do and that you've got a plan to get it done. You need to stop using a to do list and start living your life from the calendar. You run the day, or the day runs you. All right, thank you again for joining me on this episode of The Extreme Productivity Podcast. Don't forget, if you want to download that one page finding tool that millionaires use to schedule their day, just visit extreme-productivity.Com or text the word "achieve" to 44222 and come back for the next episode. You are going to learn that there are 4 types of procrastinators. What is your procrastination personality? Find out on the next episode, until then remember, master your minutes to master your life.…
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Extreme Productivity with Kevin Kruse

1 How Briana Scurry and Other Olympians Win The Day 20:33
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Today we’re going to talk about how Briana Scurry and other Olympians win the day and how to focus on your MIT. What you’re going to learn: The MIT Principle (What you should be focused on and how to get it done) What Briana Scurry and other Olympians do to win the day How to break down your yearly goal into daily MITs Key Quotes: “About six months before an Olympics, I would relate all the decisions I made to the ultimate vision of winning gold. The simple question I would ask several times a day was, ‘Will this activity help me perform better and therefore help us win gold?’” – Briana Scurry “I always start with the most important thing on my priority list. If you didn’t spend your week working on the most important thing, it was a week wasted.” – Randy Gage “I work more on time alignment. Is this part of my mission?.” – Chris Brogan “If you chase two rabbits, you will catch neither one.” –Russian proverb “To do two things at once is to do neither.” –Publius Syrus Read Full Transcript Welcome back to the Extreme Productivity podcast, I’m Kevin Kruse and I interviewed over 200 billionaires, self-made millionaires, successful entrepreneurs, and even Olympic athletes and straight A students to learn how THEY 10x their productivity. In the previous episode we discussed how the number 1440 can change your life and I shared the advice of Shark Tank’s Kevin Harrington. TODAY we’re talking about how Briana Scurry and other Olympians win the day. But first, if you want to achieve your goals faster than ever before, just grab your smartphone and text the word ACHIEVE to 44222 and I’ll send you The 1-Page Planning Tool That Millionaire’s Use To Schedule Their Day. Just text ACHIEVE to 44222 or you can visit the website productivity-podcast.com to download the 1-Page Planning Tool that Millionaire’s Use To Schedule Their Day and other bonuses. Do you remember the movie City Slickers? Hilarious. Got to watch it. In one scene, an old cowboy Curly (played by Jack Palance) gives a secret to life to Mitch (played by Billy Crystal). Holding up his index finger, Curly explains that you need to figure out your one thing and stick to it. But the “one thing” concept goes back a lot further than a Billy Crystal comedy. Consider this advice from the ages: • “To do two things at once is to do neither.” –Publius Syrus • “If you chase two rabbits, you will catch neither one.” –Russian proverb • Wise old Buddha once said, “Put down your freaking smartphone and focus would you?!” We can take this wisdom and boil it down to a single principle. The MIT Principle – The Most Important Task Therese Macan, a professor at the University of Missouri-St. Louis, conducted groundbreaking research into time management, productivity, and stress, discovering that the two most important keys are priorities and mechanics (i.e., the mechanics of implementing time management techniques and tactics). Put simply, the most important things are to know what to focus on and how you are going to get it done. I call this always knowing your MIT: the most important task. The key to your productivity all comes down to understanding what is most important to you—and what activity will provide the greatest leverage to getting there—right now. Additionally, research that we’ve conducted at the Kruse Group in 2015 on over 4,000 working professionals indicates that having a daily MIT correlates to higher levels of happiness and energy. Briana Scurry, who won two gold medals as the starting goalkeeper for the United States women’s soccer team in 1996 and 2004, tod me: “About six months before an Olympics, I would relate all the decisions I made to the ultimate vision of winning gold. The simple question I would ask several times a day was, ‘Will this activity help me perform better and therefore help us win gold?’” Randy Gage is author of nine books including the New York Times bestseller, Risky Is the New Safe. For Gage, success is measured in identifying his MIT and sticking to it: “I always start with the most important thing on my priority list. If you didn't spend your week working on the most important thing, it was a week wasted.” Chris Brogan is a bestselling author and CEO of Owner Media Group. said: “I work more on time alignment. Is this part of my mission?.” Your MIT will be different from mine, and next month’s (or year’s) MIT will most likely be different than today’s. Let me give you an example from my own life… My goal is to impact 100,000 people and make 1 million dollars in a year. I break down all the things I need to do to make that happen…it involves reaching people and content marketing through articles, it includes writing and publishing books, it includes speaking engagements, it includes online courses…so there are many different projects to complete to reach my goals…tasks. So last year the big project was the successful launch of my book, which is what this podcast is based on. For a long time, my daily MIT was: • Write the freakin book • Finish the marketing plan • Line up book reviewers • Line up podcast interviews and do the podcast interviews • Right now…the biggest project to achieving my annual goal is this podcast…so reviewing podcast training modules was an MIT, then it was deciding on the format, length and style, then it was writing the scripts, etc. Here are some questions to help you to get at your big goal and MIT…if you have a corporate job: • What does your boss care most about? • How is your bonus determined? • What would be the thing that would get you promoted if you could accomplish it? (the busy work keeps you from getting fired, but your MIT will get you promoted) If you’re an entrepreneur, you have your big hairy audacious goal and the steps to achieve it…lined up like dominos…what’s the next domino to tip over that will have the biggest impact on your goal… - When I had a small company, double my revenues in one year. I had one sales rep. I needed to hire two by January 1… - Launch a new product… - Raise $35 million in VC money OK, so how can you apply this information? Step 1) Figure out your MIT; what is the project that if accomplished will get you promoted, or double the size of your business in a year?...Work on that task is your MIT Step 2) Schedule at least an hour a day, as early as possible to work on it Step 3) Protect that time (shut off phone, no email, tell admin you’re out) Make a habit out of it. Every morning I look at my calendar and say how am I going to WIN THE DAY? What do I need to accomplish before 10am, so that no matter what else happens, I will have won the day. Guess what. I got a tool that can help you to figure out your MIT. If you would like to instantly download your “Most Important Task Worksheet”, just text the word ACHIEVE to 44222 or visit extreme-productivity.com. Hey the next episode has a mind blowing truthbomb…I’m going to tell you why self-made millionaires don’t use to-do lists. Yep, you heard it here first. Instead of to-do lists what they use is…well, you’ll just have to tune-in to the next 10 minute episode to find out. Until next week, Remember, Master Your Minutes to Master Your Life.…
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